Project Management Head

INITIA Group SG is looking for a Head of Project Management – Retail & F&B Fit Out (Malaysia)
Job Level: Senior Management / Head of Department Salary Range: RM 10,000 – RM 20,000 / month Work Schedule: 5/6 Days Work Week
Employment Type: Full-Time Department: F&B Brands Location: KL (Onsite)

**Overview:**INITIA Group SG is seeking an experienced and results-driven Head of Project Management to lead the planning, execution, and delivery of our Retail and F&B renovation, fit-out, and new outlet development projects across Malaysia.

This is a senior leadership role responsible for overseeing projects from concept and design development through construction, renovation, fit-out, and final handover. The ideal candidate will have strong technical and commercial knowledge, excellent project leadership capabilities, and extensive experience managing retail or F&B projects in a fast-paced and expanding business environment.

Core Responsibilities

• Overview & lead the end-to-end execution of retail and F&B renovation, fit-out, and new outlet projects.
• Oversee multiple projects simultaneously, ensuring delivery within agreed timelines, budgets, and quality standards.
• Develop and manage project plans, schedules, budgets, milestones, resources, and deliverables.
• Coordinate closely with architects, interior designers, consultants, contractors, suppliers, landlords, and internal teams.
• Review project designs, drawings, specifications, quotations, budgets, and construction plans.
• Lead contractor and vendor selection, negotiation, appointment, and performance management.
• Monitor project costs, variation orders, procurement, and overall budget utilization.
• Conduct regular site inspections to monitor construction progress, workmanship, and project quality.
• Identify and resolve project risks, delays, technical issues, and operational challenges.
• Ensure renovation and fit-out works comply with relevant building, safety, regulatory, and landlord requirements.
• Coordinate with Operations, Procurement, Finance, and other departments to ensure projects meet business and outlet requirements.
• Oversee defect rectification, testing, commissioning, and final project handover.
• Provide regular updates to senior management on project progress, budget, risks, and key issues.
• Develop and improve project management processes, standards, and best practices across the Group.
• Lead, mentor, and develop the Project Management team.
• Support INITIA Group's expansion strategy through effective project planning and execution.

Job Specifications

• Bachelor’s Degree or Diploma in Project Management, Construction Management, Civil Engineering, Architecture, Interior Design, Quantity Surveying, or a related field.
• Minimum 10 years of relevant project management or Fit-out work experience.
• Strong experience in Retail / F&B renovation and fit-out projects is highly preferred.
• Proven track record managing projects from concept, design, renovation, construction, fit-out to completion and handover.
• Strong knowledge of construction, renovation, interior fit-out, M&E, and building services.
• Experienced in managing contractors, consultants, suppliers, landlords, and multiple stakeholders.
• Strong knowledge of project budgeting, cost control, procurement, contracts, and project scheduling.
• Strong understanding of construction drawings, technical specifications, and project documentation.
• Experience in new outlet openings, retail expansion, or commercial development is an advantage.
• Strong leadership, negotiation, communication, and problem-solving skills.
• Highly organized, commercially aware, and able to manage multiple projects under tight deadlines.
• Strong ability to lead and develop a project management team.
• Willing to travel between project sites and outlets across Malaysia.

Key Deliverables

• Successfully deliver retail and F&B renovation, fit-out, and new outlet projects on time, within budget, and according to required quality standards.
• Maintain effective control of project budgets, costs, schedules, resources, and risks.
• Ensure smooth coordination between internal teams, contractors, consultants, suppliers, landlords, and other stakeholders.
• Minimize project delays, cost overruns, defects, and operational disruptions.
• Ensure completed projects meet approved designs, specifications, safety requirements, and operational needs.
• Ensure timely completion of defect rectification, testing, commissioning, and handover.
• Establish consistent project management standards and processes across the Group.
• Build and lead a high-performing Project Management team.
• Provide clear and timely reporting to senior management on project milestones, budgets, risks, and overall performance.
• Support INITIA Group's continued retail and F&B expansion across Malaysia.

Benefits of the role

• Guaranteed career growth (晋升机会) at one of the fastest growing Korean Lifestyle & F&B groups of companies in Malaysia & Singapore

• Collaborative and inclusive work environment that values creativity and innovation.

• Monthly Incentive & allowance - KPI Based (T&C Applied)

• Annual Leaves 带薪年假 & Annual Bonus 年终奖金

• Attendance Allowance 全勤津贴 & Grooming Allowance 形象津贴 (performance-based, if role applicable)

• Birthday Vouchers 生日礼券 & Medical Benefit 医疗福利

• Overseas Training / Development 海外培训 / 发展

• Staff Discount & Perks 员工折扣与福利

ABOUT US:

INITIA GROUP is one of the biggest brand concept leaders in Singapore & Malaysia. We have been in the beauty and F&B industry for years and are now in Lifestyle, Retail, and Wellness. We are a fast-paced growing company, bringing all unique and on-trend concepts. We have a lot of expansions going on and we need additional talents in our growing family.

If you’re excited about our company’s vision for this position, we’d like to hear from you.

Join us as we make the impossible possible.

APPLY NOW!