Project Management Officer

Job highlights

• 8+ years experience with 6+ years in HSBC, expertise in HSBC tools (GPDM, Pioneer, TPM, SCT, Coupa), 3+ years in License Management including PSR, TPS, PO, Contract Dual sign off, strong PowerPoint and dashboard skills
• Manage project standards, license tracking, resource onboarding/offboarding, budget allocation, project plans, timesheets, documentation, benefits tracking, and quality governance; coordinate project deliverables and reporting; ensure data integrity and automate reports

Role & responsibilities

Preferred candidate profile

Exp: 8+Years

Location: Hyderabad

• 8+ total years experience and 6+ years relevant work experience.
• Must have – Past HSBC experience.
• Should have hands on experience on inhouse HSBC tools like GPDM,Pioneer,TPM,SCT,Coupa,etc.
• Should have good knowledge on MS Excel.
• Must have 3+ years of experience on License Management. Should be able to create PSR,TPS,PO,Contract Dual sign off and manage end to end Qlik license management.
• Strong presentation skills using PowerPoint and dashboards for executive reports and outward presentations.
• Set standards for how projects are run, Responsible for defining standards and executing tasks associated with managing projects.
• Must understand the roles and responsibilities of the PMO in developing, executing and managing project plans.
• Coordinate with leads in PMO in onboarding/off boarding resources.
• Track and review software licenses and their allocations as per requirements.
• Must review allocation of budgets for new resources requests/renewals/replacements.
• Ensuring pre-scope project plan is communicated to all project stakeholders together with their individual responsibilities.
• Ensure resources are booking timesheets as per allocations.
• Involve in tracking deadlines, deliverables, resources, and timelines throughout the project process.
• Work with project teams to ensure documentation, supporting materials, and project plans are updated and readily available for internal teams and senior leaders.
• Able to analyze how data is coming in, and how it will need to be organized so that it when it is needed, it can easily be used.
• Add value through the knowledge, skills and experience of its staff.
• Define & update the project management processes, standards and governance, contributing to Quality Reviews, and co-ordinating activities in support of quality objectives.
• Manage programme level Lessons Learned repository; attend Post Project Review meetings to identify key areas of improvement to be captured into the Lessons Learnt repository.
• Continue to evolve the processes and templates throughout the project lifecycle.
• Implement project standards across all projects in the portfolio.
• Prepare consolidated material from project reports for monthly review as required.
• Manage the portfolio-level benefits register, ensuring that all benefits are planned, monitored and benefits realisation is tracked.
• Co-ordination of publication, review and sign-off of major Project Management deliverables
• Ensuring project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored.
• Monitoring and reporting on progress of the project to the Project Board and all stakeholders.
• Adheres to Corporate Policies and Procedures, including Code of Conduct, Audit Procedures and any control related responsibility for financial data entered, stored, or reported via business systems within employees control.
• Providing both verbal and written communications regarding project status, risks and issues.
• Good understanding of SDLC/Agile is preferred.
• Influence business by providing new solutions, alternative/optimal paths etc, as necessary.
• Conduct training.
• Learning various methodologies required for successful delivery of projects with department
• Automate manual reports.
• Able to look at the minute details to make sure it is being recorded and stored properly.
• Look at what data needs to be recorded, and determine how to store it in such a way that it will be easily used in the future.
• Ensure that the data resource in an organization completely supports the business goals of the organization.
• Must be aware of the data management tasks that need to be performed to develop and maintain a high-quality data resource.
• Review presentations, manuscript, tables and graphs for accuracy and quality.
• Develop standard operating procedures for data handling and archiving.
• Design and develop databases that are compatible with company needs.
• Maintain internal data asset library.
• Ensure the integrity, confidentiality and security of all datasets.
• Good Knowlege on Word, Excel, PPT. Good to have VBA basics.