Project Management Specialist

Job highlights

• Location: Mumbai,Gurgaon,Hyderabad,Bangalore,India. Job Type: Full Time
• Education: Bachelor s degree in Project Management,Business Administration,Information Technology,Engineering,or a related field (or equivalent practical experience). . Certifications (Preferred): PMP (Project Management Professional) or PRINCE2 certification
• Experience

Job Title: Project Management Specialist

Location: Mumbai, Gurgaon, Hyderabad, Bangalore, India

Job Type: Full Time

Job Summary

The Project Management Specialist acts as the single point of contact (SPOC) responsible for overseeing and managing the lifecycle of security-related projects across designated sites and campus locations. This includes leading site build-outs, operational renovations, facility decommissioning, physical security enhancements, and security technology upgrades. The position ensures project execution aligns with client objectives, budget constraints, quality standards, and timelines, while maintaining a strong operational security posture throughout the execution lifecycle.

Roles Responsibilities
Project Initiation Planning

• Act as the single point of contact (SPOC) for new security projects at assigned service locations.
• Develop comprehensive Project Charters for client approval containing project objectives, deliverables, key stakeholders, communication plans, high-level budgets, resource requirements, risks, assumptions, and constraints.
• Formulate detailed project plans, Work Breakdown Structures (WBS), schedules (Gantt charts), and resource allocation schedules.
• Conduct risk assessments for each project to identify potential operational or security impacts and establish mitigation strategies.

Project Execution Stakeholder Management

• Manage and coordinate all project resources, including internal teams, vendor-supplied staff, client stakeholders (IT, Networking, Facilities), and third-party subcontractors/system installers.
• Oversee and actively track project expenditures against approved budgets, delivering regular financial reporting.
• Administer the formal Change Request (CR) process to evaluate, document, and approve changes to scope, timeline, or budget before implementation.

Monitoring, Controls Quality Assurance

• Deliver regular, standardized status reports covering project progress, upcoming milestones, risks, issues, and budget-to-actual financial tracking.
• Track and monitor progress against timelines, proactively identifying and escalating potential project delays.
• Perform quality assurance to ensure all project deliverables and technology rollouts satisfy technical specifications and quality standards.

Monitoring, Controls Quality Assurance

• Manage the successful transition of projects from implementation to steady-state operations, including training for site security operations personnel.
• Compile and deliver final project closure packages, including "as-built" drawings, technical documentation, user manuals, and project records.
• Conduct "Lessons Learned" and post-project review sessions with stakeholders to document successes and areas for future improvement.

Qualifications Prerequisites

• Education: Bachelor s degree in Project Management, Business Administration, Information Technology, Engineering, or a related field (or equivalent practical experience).
• Certifications (Preferred): PMP (Project Management Professional) or PRINCE2 certification; familiarity with security industry standards (e.g., CPP/local compliance frameworks).

Experience

• Practical experience of 8 - 10 years in leading end-to-end project cycles involving facility build-outs, operational renovations, or technical systems installations.
• Proven experience in vendor management, sub-contractor supervision, and multi-disciplinary stakeholder coordination (e.g., IT, Facilities, Networking).
• Experience tracking project financials, maintaining budget controls, and managing formal scope Change Requests (CRs).

Knowledge

• Thorough understanding of project management methodologies, Project Charters, Work Breakdown Structures (WBS), and scheduling tools (Gantt charts).
• Familiarity with physical security technology, equipment installations, access control systems, and site infrastructure build-outs/decommissioning.
• Understanding of risk identification, mitigation strategies, and operational contingency planning.

Skill Sets

• Project Management Tools: Proficiency in project scheduling, Gantt chart creation, and resource tracking.
• Financial Budgeting Skills: Ability to perform budget forecasting, track project-related expenditures, and complete variance analysis.
• Technical Documentation: Proficiency in compiling technical manuals, "as-built" documentation, closure packages, and standardized status reports.
• Communication: Ability to serve as a primary liaison/SPOC between corporate clients, vendor groups, and technical teams.

Competencies

• Quality Detail Orientation: Delivers error-free project outputs, enforcing strict compliance with quality standards and system specifications.
• Agility Issue Resolution: Demonstrates speed and adaptability when resolving unexpected roadblocks, project delays, or urgent priority requests.
• Cross-Functional Collaboration: Effectively aligns disparate stakeholder teams (Facilities, IT, Security, Sub-contractors) toward shared project objectives.
• Process Improvement Innovation: Identifies opportunities for process enhancements, operational efficiency, and time savings throughout the project lifecycle.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.