Project Management Support - Officer

**Duty Station(s):**Cotabato City

**Posting End Date:**02-Sep-2026

Role Purpose

Reporting directly to the Project Manager for overall supervision and performance accountability, the Project Management Support Officer Stakeholder Coordination) provides technical and operational coordination support to the Senior Project Manager in strengthening the functionality of the BLJCC, other inter-agency and institutional mechanisms and stakeholder processes within the BARMM tri-justice system.

The position is intended to provide dedicated operational support that promotes coherent engagement, strengthens coordination continuity, and supports effective implementation and monitoring of inter-agency commitments across the programme. The role supports day-to-day coordination processes, documentation, stakeholder follow-through, and related operational coordination requirements under the guidance of the Senior Project Manager and in support of the broader programme implementation structure.

Functions / Key Results Expected

1. BLJCC Coordination Support

• Support the Project Manager in the overall coordination of the task of operationalizing the BLJCC as a multi-agency coordination and planning platform
• Facilitate coordination among justice sector institutions, stakeholders, representatives and technical specialists across formal, Shari’ah, and customary systems-related workstreams
• Support the preparation and organization of BLJCC meetings, dialogues, and technical working sessions and assist in the development of meeting agendas, materials, and coordination documents
• Record and organize meeting outputs, including key decisions, action points, and follow-up actions
• Maintain communication and follow-ups with BLJCC member institutions and stakeholders
• Ensure alignment of BLJCC activities with programme priorities and work package outputs, and implementation timelines, in coordination with relevant work package focal points
• Support follow-through of agreed coordination actions and inter-agency commitments

2. Inter-Agency and System Coordination Support

• Facilitate communication and coordination among key justice sector stakeholders, including government agencies, judicial bodies, and customary justice actors to advance tri-justice systems institutional support processes;
• Support the Project Manager in strengthening linkages between activities and programme outputs, including the timely identification of operational coordination gaps, challenges, bottlenecks, and risks across work packages.

3. Monitoring and Reporting Support

• Support tracking of coordination-related outputs, including progress on BLJCC and other work package actions and inter-agency commitments for programme reporting
• Coordinate with the M&E Specialist to provide relevant coordination inputs for reporting purposes
• Support preparation of briefing materials, updates, and reports for internal and external stakeholders, as required.

4. Knowledge Management and Documentation

• Maintain organized records of BLJCC and other work package meetings, coordination outputs, and related documentation
• Support and contribute to the documentation of coordination processes, lessons learned, and good practices

Skills

Documentation, Facilitation, Governance, Risk and Compliance, Knowledge Management, Project Coordination, Reporting, Stakeholder Engagement, Technical Writing

Education Requirements

Required

• Bachelor’s degree (or equivalent) in Law, Public Administration, Political Science, Governance, Development Studies, or related fields with 5 years of relevant experience OR
• Master’s degree (or equivalent) in any of the above or related fields with 0 years of relevant experience is required.

Desired

• Specialization in justice sector reform, legal pluralism, or conflict-affected governance systems

Experience Requirements

Required

• Relevant experience is work in programme coordination, governance, public administration, or justice sector-related work
• Experience in supporting multi-stakeholder coordination processes involving government institutions and partners
• Experience in organizing and supporting meetings, workshops, or coordination platforms, including documentation and follow-up of actions
• Demonstrated experience in stakeholder engagement and inter-agency coordination
• Experience in preparing reports, briefs, or coordination-related documentation

Desired

• Experience working in BARMM, Mindanao, or similar conflict-affected or fragile contexts
• Familiarity with justice sector institutions, including formal, Shari’ah, and/or customary systems
• Experience supporting coordination platforms, councils, or inter-agency mechanisms
• Experience working with UN agencies, international organizations, or donor-funded programmes
• Exposure to governance, peacebuilding, or institutional strengthening programmes

Language Requirements

English: Fluent proficiency level required

Filipino: Fluent proficiency level required

Job Highlight

Provide technical and operational coordination support to the Programme Manager in operationalizing and strengthening the BLJCC and broader tri-justice coordination mechanisms, supporting effective inter-agency collaboration and coordination coherence across programme interventions.

Opportunities for learning and growth

• Commitment to Excellence: Our support extends to all personnel at every level of the organization.
• Ongoing Development: We provide ongoing opportunities to help our people learn, develop, and excel at their jobs.
• State-of-the-Art Learning: Access a wide range of learning through our blended learning programmes, covering Leadership development and Personal and professional development.
• Key Credentials: Opportunities to benefit from Internationally recognized technical certifications and Membership to professional associations in various areas.
• Internal Culture: We foster an environment that encourages and supports knowledge sharing and collaboration.