Project Manager - Assistant - Construction

Position Summary:

The primary focus will be supporting the project manager. The role is comprised of day-to-day administrative/ back office aspects required to manage construction projects. This includes plan reviews, submittals, RFI's, change orders, working with material and subcontractors, review of scopes, and preconstruction items. This position is full time and in office.

Essential Duties and Responsibilities:

• Organize and update project paperwork; know total scope and requirements of the project
• Create purchase orders and subcontracts as required
• Maintain a confidential, organized, and secure method/system for any budgets, proposals, schedules, RFIs, submittals, and information on suppliers and other reference material related to the projects; ensure these key documents are readily accessible to appropriate individuals on an as-needed basis
• Document and file any changes (at the direction of the Project Manager) with other project documents
• Communicate effectively using standard construction terms
• Track invoices and costs
• Submit regular financial reports to the project manager (using Sage)
• Visualize, analyze, and communicate project scope of work, prepare preliminary cost estimates/budgets/schedules, and prepare quantity surveys/take-offs if requested
• Solicit bid invitations, distribute, and manage bid plans and documents; communicate with subs; prepare RFP, Qualify and analyze bids
• Manage WBE, DBE, SBE, and/or MBE participation and recordkeeping
• Skilled and Trained reporting as required and as well as local requirements
• Keeping track of invoices and costs is the duty of the assistant project manager
• Assemble monthly billing applications
• Code invoices in Paperless and send for approval to the project manager; these are to be done weekly so all costs are up to date
• Visualize, analyze, and communicate project scope of work
• Package Change orders
• Maintain and update schedules for duration of jobs – Advise PM if there is slipping or delay
• Obtain and distribute construction drawings and specifications as required
• Preparing submittals packages and track all submittals for approval
• Maintain submittal and RFI logs
• Review and redline shop drawings
• Maintain Paperless and complete invoice input and exporting weekly
• Complete all purchase orders

Qualifications:

• Ability to successfully prioritize and manage multiple projects
• Ability to work in team environment and achieve team goals
• Ability to work in a fast-paced, tight deadline-oriented environment
• Excellent written and verbal communication skills – articulate and diplomatic manner
• Able to demonstrate initiative and a proactive approach to daily tasks
• Attention to detail and accuracy for all work
• Able to manage sensitive and sometimes confidential information
• Self-motivated and able to take responsibility
• Able to build good relationships at all levels, internally and externally

Computer Skills

• Intermediate proficiency in MS Word, Excel, and Outlook required
• Working Plan Swift, Procore, Plan Grid, Bluebeam, and Sage
• Comfortable with Microsoft Teams

Education/ Experience

• Minimum 3 Years of project management experience
• Must be able to read plans, or have background in plan reading
• BA in Construction or related field
• Experience as an intern in construction industry is a plus

About Bjork Construction

Founded in 1988, Bjork Construction Company, Inc. is an award-winning, certified woman-owned, second-generation commercial general contractor, union carpentry subcontractor, and grading contractor serving clients throughout Northern California and Northern Nevada.

Our core values—No Bullshit, Self-Motivated, Drive It Home, and Own It—embody the spirit of our team and our commitment to excellence. We believe in fostering a collaborative environment that prioritizes teamwork, accountability, and professional growth.

At the heart of our mission is our core focus: earning the genuine "thank you" from our clients by delivering exceptional quality and value in every project we undertake.

As a family-owned and operated business, we prioritize relationships, both within our team and with our clients. While we have no intention of becoming a large corporation, we are dedicated to providing the highest quality projects, ensuring satisfaction, and standing behind our work for years to come.

Pay: $85,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Profit sharing
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Construction management: 3 years (Required)

Ability to Commute:

• Fremont, CA 94538 (Required)

Work Location: In person