Project Manager

PROFESSIONAL QUALIFICATIONS:

·         Bachelor’s or College Degree in Civil Engineering or Architecture

·         Must be a Licensed Civil Engineer or Equivalent

·         Min. 5 years proven experience in construction management.

·         In-depth understanding of construction procedures and material and project management principles.

·         Understanding of quality, health, and safety standards.

·         Flexibility to adapt to changes and plan adequately to prepare for them.

·         Continuously look for innovative strategies and methodologies.

GENERAL DUTIES and RESPONSIBILITIES

1.       Planning - determines what needs to be done, who is going to do it, and when it needs to be done

Key Planning Duties:

·         Managing Multiple Projects

·         Define and clarify the project scope

·         Understanding fully the contract

·         Checking of contracts

·         Checking of BOQ (materials specs & quantity)

·         Checking of approved plans (FCD, bid plans, knows inclusion & exclusion)

·         Ensures that Projects are completed within the set timeframes

Develop the project plan:

·         Site visits & survey

·         Gencon requirements

·         Permits requirements

·         Knows the key person (Owner, Gencon, Consultants)

·         Accessibility of lifting and hoisting machines equipment

·         Location of TemFacil, warehouse, staging area, fabrication area

·         Safety requirements

Develop the project schedule:

·         Masters Schedule (Preparing Construction Schedule and making sure that site works are within approved work schedule)

·         Resources of requirements

·         Materials delivery schedule

·         Manpower schedule

·         Equipment schedule

Develop policies and procedures to support the achievement of the project objectives:

·         Quality & quantity requirements

·         Management supports

·         Orientation of Staff & Workers

·         Training (if necessary)

Develop Project Working Budget (Implementing Budget Planning):

·         Implementing cost control

·         Project & material estimation

·         Project manpower estimation

·         Equipment estimation

·         Representation estimation

·         Projecting cash flow

·         Loading & delivery

·         Safety requirements

·         Office supply

·         Estimation of temporary facilities & utilities

2.       Organizing - sets up the project team's structure

Key Organizing Duties:

·         Define the organizational structure of the project team

·         Identify roles and positions

·         Identify services to be provided by external companies or to the client

·         Staff project positions

·         Organizational Chart

3.       Leading - carries out the project plan to achieve the project objectives.

Key Duties in Leading Projects:

·         Setting team direction

·         Coordinating activities across different organizational functions

·         Motivating team members

·         Assigning of work

·         Prepare 1 month look ahead for schedule (Materials Ordering, Manpower Requisition, Installation, Finishing Goals)

·         Proper Monitoring and documentation of Notification of EOT, Change Order, Duty Warn Letter, Incident Report, Weekly and Monthly cash report and other documentation needed for the project

·         Monitoring of Billing Procedures and financial flow of the project

·         Provide proper explanation to Site Team the Project Details

·         Specification and BOQ, for better understanding of target work and accomplishment

·         Maximizing the company’s ability to make profit (Including taking all efforts and chances of being able to claim additional costs)

·         Processing of Billing, Change Order, Additional Order and ensuring the payments from the client are received on a timely manner

Safety Management:

·         Ensures that safety rules and standards are followed and implemented

Communication and Coordination:

·         Attending meetings and ensure that the company’s interest is protected in all times and at all cost

·         Arranging meetings and ensures that all executive heads are aware of the Project progress

·         Coordinate, establish and maintain good working relationships to clients and other Departments for proper project execution

·         Ensuring that all project status reports are send to the company group in WeChat per project

4.       Controlling - keeps the project on track by:

·         Measuring: Checking project progress toward meeting its objectives

·         Evaluating: Determining the cause of deviations from the plan

·         Correcting: Taking corrective actions to address deviations

Key Controlling Duties

·         Defining project baselines thru the original submitted and commitment work schedule.

·         Tracking project progress and the cost as if still on the working budget.

·         Continually forecasting, keeping the team informed of forecasts and changes and managing scope meticulously

·         Project status reporting by weekly basis, which includes updated work accomplishment, updated project cost, issues and concerns and other related concerns for proper coordination

·         Determining and taking corrective actions, problem solving and giving suggestion

·         Hiring of workers and staff (Project Team) with proper coordination

·         Provide recommendation to any member of the team that deems not capable to achieve the goals of the company or being effective team member

·         Make Material requisition aided by the report submitted by the PIC and Warehouseman

·         Provide copy of BOQ to PIC (Segregate Cost)

5.       Project Manager Daily Schedule:

·         Daily checking of emails for correspondence

·         Prepare regular progress report for project team

·         Making daily list of tasks for proper work designation

·         Ensure that he keeps his Foreman and PIC up to date in all issues

·         Arranging and leading regular team meetings

·         Ensure that the rest of the team are recording on their Engineers Book

·         Scheduling of walkthrough for site progress monitoring

·         Dealing with matters arising in handled project

·         Create and maintain comprehensive project documentation