Project Manager

Job DescriptionProject Manager – Production & Art

Location: Oman
Department: Production / Projects
Reports To: Management

Position Overview

The Project Manager is responsible for managing production projects from initiation through final delivery and closure, ensuring that projects are delivered according to the approved scope, timeline, quality standards, and client requirements.

The role requires strong ownership, coordination, follow-up, communication, organization, and problem-solving skills, with the ability to manage multiple projects, teams, suppliers, clients, and internal departments simultaneously.

Key Responsibilities1. Project Management

• Manage projects from initial brief and planning through production, delivery, and final closure.
• Develop and maintain project timelines, schedules, action plans, and deliverables.
• Ensure all project requirements, deadlines, approvals, and dependencies are clearly identified and followed up.
• Monitor project progress and take immediate action when delays or issues arise.
• Ensure projects remain aligned with the approved scope, budget, quality, and client expectations.

2. Client Coordination

• Act as a key point of contact between the company and clients throughout the project.
• Understand and communicate client requirements clearly to the relevant internal teams.
• Coordinate client feedback, revisions, approvals, and confirmations.
• Maintain professional communication and ensure timely responses to client requests.
• Manage expectations and escalate important matters to management when required.

3. Production & Team Coordination

• Coordinate directors, producers, production managers, art teams, crew, freelancers, suppliers, and other project resources.
• Ensure each team member understands their responsibilities, deadlines, and deliverables.
• Follow up continuously on assigned tasks and outstanding actions.
• Coordinate production requirements including locations, equipment, transportation, manpower, materials, permits, suppliers, and other logistics.
• Ensure smooth coordination between creative, production, finance, administration, and other relevant departments.

4. Approvals & Documentation

• Track all required client and management approvals throughout the project.
• Ensure no major production activity proceeds without the required approval or confirmation.
• Maintain accurate project records, communications, schedules, quotations, approvals, and final deliverables.
• Ensure project information is properly updated in the company's systems and project management platforms.

5. Issue Resolution & Problem Solving

• Identify potential project risks, delays, resource issues, and operational problems at an early stage.
• Take ownership of resolving day-to-day project issues and coordinate with the relevant parties to find practical solutions.
• Escalate critical issues to management with clear information and proposed solutions.
• Handle unexpected changes during production while protecting project timelines and client requirements.
• Follow up until issues are fully resolved rather than simply reporting them.

6. Office & Operational Coordination

• Support the smooth daily operation of the production and project office.
• Coordinate project-related administrative and operational requirements.
• Follow up with suppliers, freelancers, clients, government entities, and other external parties when required.
• Assist management in coordinating multiple ongoing projects and priorities.
• Ensure important deadlines, meetings, bookings, payments, documents, and operational requirements are followed up on time.

7. Project Closure

• Ensure all project deliverables are completed and formally approved.
• Coordinate final client feedback and outstanding revisions.
• Ensure project documentation, invoices, supplier requirements, and other closing activities are completed.
• Conduct a final project follow-up to identify pending matters and ensure proper closure.
• Maintain project records for future reference and reporting.

Required Skills & Competencies

• Strong ownership and accountability for assigned projects.
• Excellent coordination and follow-up skills.
• Strong problem-solving and decision-making abilities.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong organizational and time-management skills.
• Ability to work under pressure and meet tight production deadlines.
• Ability to communicate effectively with clients, creative teams, production crews, suppliers, and management.
• Strong attention to detail.
• Ability to anticipate problems and take proactive action.
• Ability to work independently while maintaining strong coordination with management and the wider team.
• Good understanding of production workflows and project management processes.

Qualifications & Experience

• Bachelor's degree or relevant qualification in Project Management, Production, Business Administration, Media, Arts, or a related field is preferred.
• Previous experience in production, advertising, media, events, creative agencies, film, art production, or project management is preferred.
• Experience managing projects from initiation to completion is highly desirable.
• Familiarity with project management and collaboration tools is an advantage.
• Good command of English; Arabic is an advantage.

Key Performance Expectations

The Project Manager is expected to:

• Take ownership of projects from start to finish.
• Keep projects moving through consistent follow-up.
• Ensure deadlines and commitments are clearly tracked and achieved.
• Resolve problems proactively rather than waiting for management intervention.
• Maintain clear communication between clients, teams, suppliers, and management.
• Ensure required approvals are obtained on time.
• Keep project information and documentation organized and up to date.
• Protect the company's professional relationship with clients and suppliers.
• Ensure projects are properly closed with no outstanding operational matters.

Work Location: Hybrid remote in Oman