Project Manager

Project Manager – Live Events & Production

Office Location:

Maidstone

Event-site Location

: Mainly London based also includes UK, Europe and Middle East

Position:

Permanent, Full-Time

Salary:

Up to £50,000 + Overtime + TOIL

About Us

DCLX Ltd is a London-based lighting and technical production company delivering high-quality production solutions for live events, exhibitions, brand activations, corporate events and special projects.

Working across some of London’s leading venues and cultural spaces, we provide technical design, equipment and production management, with particular expertise in lighting, rigging and temporary event infrastructure. Our projects range from smaller bespoke installations through to complex, large-scale productions involving multiple technical disciplines.

We pride ourselves on combining strong technical knowledge with a practical, solutions-focused approach and a high standard of client service.

We are looking for an enthusiastic, organised and technically experienced Project Manager

to join our team. The successful candidate will take responsibility for projects from initial enquiry and quotation through pre-production, on-site delivery and final reconciliation.

Key Responsibilities****Pre-Production & Project Management

• Manage incoming enquiries, ensuring an accurate client brief is obtained and developing a comprehensive understanding of the project's technical, operational and commercial requirements.
• Develop project proposals, quotations and commercial responses in accordance with DCLX pricing policies and expected financial performance.
• Provide clients with project management support and technical guidance, including equipment specifications, technical solutions, logistics, scheduling, staffing and third-party requirements.
• Technically manage all elements of allocated projects, focusing on lighting and rigging and additional video, audio, power distribution and scenic elements where applicable.
• Produce and collate project documentation, including method statements, risk assessments and other relevant Health & Safety documentation.
• Produce clear and comprehensive project briefs for technical staff and crew.
• Attend site visits, production meetings and client meetings as required.
• Develop and manage project budgets, procurement, cash flow, variations and change orders.
• Monitor project profitability and ensure additional works and variations are identified, agreed and invoiced appropriately.
• Manage sub-hired equipment, freelance crew, transport and other externally supplied services within the agreed project budget.
• Book and manage equipment using the Company's rental management system, HireHop, ensuring equipment requirements, dispatch/return dates and transfers remain accurate and up to date.
• Liaise closely with the Operations team to ensure projects are appropriately resourced and prepared.
• Assist with and facilitate client demonstrations, technical tests and programming sessions where required.

On-Site Delivery

• Ensure project documentation includes relevant information such as build and de-rig schedules, room and equipment layouts, rehearsals, show times, client and venue contacts, access information and individual crew responsibilities.
• Supervise event builds, installations and de-rigs where required.
• Act as the primary DCLX contact for allocated projects and ensure client requirements are fulfilled throughout the delivery process.
• Ensure DCLX Health & Safety policies, Codes of Practice and project-specific RAMS are followed at all times.
• Ensure crew comply with appropriate dress standards and PPE requirements.
• Manage and supervise freelance staff working on behalf of DCLX.
• Liaise with venues, suppliers, contractors and other production departments to ensure all technical elements are correctly integrated and delivered to schedule.
• Attend events and productions for which you are directly responsible, providing client liaison and ensuring a consistently high standard of delivery.
• Identify and resolve technical, operational and logistical issues as they arise.

Commercial & Administrative Responsibilities

• Maintain accurate project administration and records throughout the project lifecycle.
• Advise on equipment requirements and coordinate with DCLX Operations and Warehouse teams.
• Manage project financials, budgets, purchase orders and final reconciliation.
• Develop and maintain strong client relationships.
• Maintain a good working knowledge of venues in which DCLX regularly operates.
• Coordinate national and international logistics and shipments where required.
• Maintain effective working relationships across all DCLX departments.
• Attend and actively participate in Company meetings.
• Keep up to date with relevant industry developments, products, services and working practices.
• Maintain the confidentiality of information relating to DCLX, its clients, projects and employees.
• Represent DCLX professionally throughout all stages of project delivery.

Candidate Requirements

The successful candidate should have previous experience in a similar technical production, event production or project management role and a strong understanding of entertainment lighting and associated systems.

You should have:

• Strong knowledge of moving lights, conventional fixtures and lighting control systems.
• A good understanding of lighting networks, data distribution and industry-standard protocols.
• Knowledge of standard dimming systems, electrical circuits, power distribution and basic electrical calculations.
• Knowledge of rigging systems and basic weight calculations.
• A good working knowledge of current Health & Safety legislation and safe working practices within the events industry.
• Experience managing technical projects from initial enquiry through to on-site delivery.
• Experience managing project budgets and working within agreed commercial parameters.
• Strong organisational and project administration skills.
• The ability to confidently communicate with clients, venues, suppliers, crew and colleagues.
• The ability to provide clear technical advice and instructions.
• The ability to work effectively under pressure and adapt to changing priorities and deadlines.
• Excellent attention to detail and a high level of accuracy.
• A proactive, enthusiastic and self-motivated approach.
• The ability to work independently while also contributing effectively as part of a wider team.

Desirable Skills & Experience

The following would be advantageous but are not essential:

• Experience using Vectorworks Spotlight and/or Capture.
• Experience in writing RAMS and other H&S documentation
• IPAF and/or PASMA certification.
• BS 7909 training or experience.
• Relevant entertainment rigging qualifications or experience.
• Experience working with Custom lighting and control systems
• Experience managing international freight and event logistics.
• Full, clean UK driving licence.

Working Conditions

The nature of the live events industry means the role will involve a mixture of office, warehouse, venue and event-site working.

Candidates should be comfortable with:

• Non-standard working hours, including evenings and weekends.
• Working away from home when required, both nationally and internationally.
• Working at height where appropriately trained and authorised.
• Working within active event, production and construction environments.

Time Off In Lieu (TOIL) and overtime arrangements apply in accordance with Company policy.

Right to Work

Applicants must have the full right to work in the UK.

How to Apply

Please send your CV

outlining your relevant experience and interest in the role to:

[email protected]