Project Manager

Project Manager Event Operations

Location: Noida
Experience: 6–12 Years
Department: Operations / Event Management

About the Role

We are looking for an experienced Project Manager – Event Operations to lead end-to-end execution of events and projects. The ideal candidate should have strong experience in vendor management, team handling, project coordination, MIS/reporting, and on-ground event operations.

The candidate will be responsible for planning and executing projects, coordinating with internal teams and external vendors, managing resources, and ensuring timely and successful project delivery.

Key Responsibilities

• Lead end-to-end planning and execution of events/projects from initiation to closure.
• Identify, onboard, coordinate, and manage vendors and service partners for various project requirements.
• Manage vendor performance, timelines, deliverables, quality, and commercial aspects.
• Coordinate with multiple vendors for manpower, infrastructure, logistics, equipment, branding, venue and other operational requirements.
• Lead and manage the project/event coordination team, allocate responsibilities, and monitor team performance.
• Act as the key coordination point between internal stakeholders, clients, vendors, and on-ground teams.
• Develop project plans, timelines, resource requirements, and execution schedules.
• Monitor project progress and ensure all activities are completed within defined timelines and budgets.
• Handle on-ground operational challenges and escalations and ensure timely resolution.
• Prepare and maintain MIS, project status reports, vendor performance reports, trackers, and management dashboards.
• Provide regular updates to senior management regarding project progress, challenges, resource requirements, and key deliverables.
• Track project costs, vendor bills, purchase requirements, and other commercial activities.
• Conduct post-event/project reviews and identify areas for process improvement.
• Ensure compliance with defined SOPs, quality standards, safety requirements, and project guidelines.

Required Skills & Qualifications

• Bachelor's degree in Event Management, Operations, Business Administration, Hospitality, or a related field.
• 6–12 years of relevant experience in event operations, project management, event execution, or operations management.
• Strong experience in vendor management and coordination.
• Proven experience in team handling and project coordination.
• Strong knowledge of MIS, reporting, Excel, trackers, and project documentation.
• Good understanding of vendor commercials, negotiations, and service delivery.
• Excellent coordination, communication, and stakeholder-management skills.
• Strong problem-solving and decision-making abilities.
• Ability to manage multiple projects, vendors, and teams simultaneously.
• Willingness to travel to project/event locations as required.