Project Manager

Pine Spaces is an interior design company dedicated to creating functional, stylish, and thoughtfully designed spaces that reflect each client's needs and vision. The company combines creativity, attention to detail, and practical design solutions to transform spaces into beautiful and comfortable environments.

PROJECT MANAGER

Department: Project Management / Operations
Reports To: Head of Operations / Managing Director
Location: Lagos, Nigeria

1. JOB SUMMARY

The Project Manager is responsible for planning, coordinating, and overseeing interior design projects from initial client engagement and design approval through procurement, site execution, installation, and final handover.

The role ensures that projects are delivered according to approved designs, agreed timelines, budgets, quality standards, and client expectations. The Project Manager serves as the central point of coordination between clients, designers, contractors, vendors, suppliers, site teams, and management to ensure smooth project execution.

The ideal candidate is highly organised, detail-oriented, proactive, and capable of managing multiple projects while maintaining effective communication, cost control, and accountability across all project activities.

2. KEY RESPONSIBILITIES

A. Project Planning and Coordination

• Develop project plans, schedules, milestones, and delivery timelines for each assigned project.
• Coordinate project activities from design approval to execution and final handover.
• Break projects into tasks, assign responsibilities, and monitor progress against agreed deadlines.
• Identify potential delays, operational challenges, and project risks, and recommend solutions.
• Manage multiple projects simultaneously while ensuring priorities and deadlines are met.

B. Client and Stakeholder Management

• Serve as the primary point of contact for clients on assigned projects.
• Communicate project progress, timelines, changes, and outstanding requirements to clients.
• Coordinate meetings with clients, designers, contractors, suppliers, and other stakeholders.
• Document client feedback, approvals, and changes to project scope.
• Manage client expectations and promptly escalate complaints or issues requiring management intervention.

C. Budget and Cost Control

• Work with the design, procurement, accounts, and site teams to prepare and monitor project budgets.
• Track project expenditure against approved budgets and identify potential cost overruns.
• Ensure additional costs and changes to the project scope are documented and approved before implementation.
• Monitor project expenses, quotations, invoices, and payment milestones.
• Provide regular updates on project costs, outstanding payments, and budget variances.

D. Procurement and Vendor Management

• Coordinate the procurement of furniture, fittings, materials, accessories, and other project requirements.
• Obtain and compare supplier quotations in line with approved specifications and budgets.
• Follow up with vendors and suppliers to ensure timely delivery of materials.
• Monitor the quality, quantity, and condition of delivered materials.
• Maintain accurate procurement records and escalate supply delays or quality concerns.

E. Site and Project Execution

• Coordinate contractors, artisans, installers, and other site personnel.
• Conduct regular site visits to monitor progress, workmanship, and compliance with approved designs.
• Ensure materials, equipment, and personnel are available when required.
• Monitor work against project schedules and agreed quality standards.
• Identify site issues, defects, or deviations from approved designs and coordinate corrective action.
• Ensure site activities comply with applicable safety requirements and company procedures.

F. Quality Assurance and Project Handover

• Inspect completed work to ensure it meets approved design specifications and agreed quality standards.
• Coordinate snagging inspections and ensure identified defects are resolved before handover.
• Confirm that outstanding work and deliverables are completed before project closure.
• Coordinate the final client inspection and handover process.
• Prepare project completion reports and document lessons learned for future projects.

G. Documentation and Reporting

• Maintain accurate project files, schedules, budgets, procurement records, meeting notes, and progress reports.
• Track project milestones, outstanding tasks, risks, and decisions.
• Prepare weekly project status reports for management.
• Ensure approvals, variations, and important project communications are properly documented.
• Maintain an updated project tracker showing the status of all assigned projects.

H. Team Collaboration

• Work closely with the design team to ensure approved concepts are translated accurately into project execution.
• Coordinate with Business Development and Sales during client handover and project commencement.
• Collaborate with Accounts on budgets, invoices, payments, and project expenditure.
• Coordinate with Site Management, contractors, and suppliers to resolve project issues.
• Provide clear instructions, follow up on assigned tasks, and promote accountability among project team members.

4. QUALIFICATIONS AND EXPERIENCE

• Bachelor's degree or HND in Project Management, Interior Design, Architecture, Building Technology, Construction Management, or a related field.
• Relevant professional certifications in project management are an advantage.
• At least 3 years of relevant project coordination or project management experience, preferably within interior design, construction, fit-out, or a related industry.
• Experience managing project timelines, budgets, contractors, suppliers, and client expectations.
• Familiarity with procurement processes, site operations, and interior finishing materials.
• Strong organisational, communication, negotiation, and problem-solving skills.
• Proficiency in Microsoft Excel, Google Sheets, and project management tools

5. CORE COMPETENCIES

• Project planning and execution
• Budget and cost management
• Client relationship management
• Vendor and contractor coordination
• Time management and prioritisation
• Attention to detail and quality control
• Risk identification and problem-solving
• Communication and negotiation
• Documentation and reporting
• Team coordination and accountability

6. WORKING RELATIONSHIPS

Reports to: Managing Director

Works closely with:

• Interior Designers
• Business Development and Sales
• Contractors
• Procurement and Suppliers
• Accounts and Finance
• Clients and External Consultants

Pay: ₦250,000.00 per month

Work Location: Hybrid remote in Lekki