Project Manager

About Whitmores

Whitmores Inc. offers a unique opportunity for those aiming to work in the landscape industry, for individuals who enjoy the outdoors, and for those who seek to work in a dynamic environment.

Whitmores is a family-owned business that has been operating on the east end of Long Island, NY, since 1945. Our firm specializes in high-end residential landscapes, working for and alongside homeowners, contractors, designers, Landscape Architects, and industry professionals on exciting projects. Our diverse team of experts provides services including design, installation, gardens, maintenance, carpentry, masonry, irrigation, and tree care. Our tree farm has over 200 acres of production fields and includes greenhouses and a container operation.

Position Overview

The Project Manager provides support to Department Managers by leading the logistical planning, scheduling, and execution of projects ranging from simple plantings to complex landscape design, installation, and after-care. Key responsibilities include plan takeoffs, estimating, project documentation, and ongoing communication with clients, contractors, architects, and internal teams across multiple simultaneous projects.

Key Responsibilities

Included but not limited to:

Technical

• Read and interpret architectural drawings, landscape plans, and project specifications.
• Plan and execute simple and complex projects chronologically according to job sequence.
• Utilize Transit equipment for site layout, locating horizontal elements, and identifying key elevations and topography.
• Demonstrate proficiency in Microsoft Office, Bluebeam, Adobe Suite, AutoCAD, QuickBooks Workforce, and Google Suite.
• Apply technical industry terminology, horticulture knowledge, and construction methods.

Field Operations

• Supervise and coordinate site projects to ensure completion on time, within budget, and per project specifications.
• Schedule, manage, and supervise site crews to maintain efficient and safe working conditions.
• Tag, select, inspect, and manage inventory/quality control for all plant and site materials.
• Perform regular site visits and supervision using a provided company vehicle.
• Lead pre-construction meetings, attend scope reviews, and represent Whitmores in client, owner, and architect meetings.
• Resolve unforeseen site conditions collaboratively and coordinate project handoffs with the maintenance team.

Office & Administrative

• Administrate estimates, material take-offs, change orders, project scope adjustments, and contract amendments.
• Track daily project budgets and report cost or schedule deviations immediately to management.
• Coordinate with internal procurement teams and external vendors for timely material deliveries.
• Prepare progress reports, verify crew timecards, and process daily work tickets.
• Assist Accounts Receivable with billing (deposits, progress payments, final invoices) and Accounts Payable with subcontractor payments.
• Support crew HR functions, including time-off requests, performance reviews, incident reports, and policy updates.
• Assist with shop drawings, design development, and presentation materials in coordination with the design department.

Candidate Profile

Qualifications & Experience

• Prior project management experience within the landscaping or construction industry.
• Experience working in a hybrid office/outdoor field environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook) with the ability to learn job-specific software.
• Excellent English communication skills; bilingual fluency in English and Spanish is preferred.
• Valid driver’s license with a safe driving record.
• Knowledge of trees, shrubs, and perennials is beneficial.

Personal Attributes & Physical Demands

• Self-motivated, energetic, detail-oriented, and growth-focused multitasker.
• Strong problem-solving capabilities and ability to work both independently and collaboratively.
• Ability to repeatedly lift 25 lbs and occasionally lift up to 50 lbs.
• Ability to work outdoors in all weather conditions for extended periods

Position Details

This position offers a compensation range of $85,000 - $120,000 per year depending on experience and qualifications.

This is a full time, exempt management position with supervisory responsibilities.

The position reports to: Department Manager & GM

The position's primary work location: East Hampton, New York

Benefits Package: Vacation/personal time allowance based on tenure, comprehensive medical and dental insurance with employer contributions, 401(k) with pre-tax/Roth options, and continuing education funding.

Fulfilling our mission at Whitmores entails a commitment to inclusivity, diversity, and genuine acceptance. To that end, we will hire, promote, work alongside, cheer for, bond with, and warmly welcome into the Whitmores family all persons without regard to ethnic and racial identity, indigenous heritage, national origin, religion, gender, gender identity, gender expression, sexual orientation, age, disability, marital status, veteran status, genetic information, or any other legally protected status.

Pay: $85,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person