Project Manager (Event)

We are seeking a highly motivated and experienced Project Manager to join our dynamic team. In this role, you will play a crucial part in organizing and executing a variety of innovation programs that drive the growth of the Thai tech ecosystem. These programs include hackathons, incubations, accelerators, conferences, and workshops.

Key Responsibilities:

• Project Planning & Execution:

  • Collaborate with supervisors to understand the vision, policies, and goals of each program.
  • Develop comprehensive project plans, including timelines, budgets, and resource allocation.
  • Manage and supervise all project activities to ensure successful execution within the defined scope, budget, and timeline.
  • Oversee production and installation operations, ensuring adherence to project plans and customer satisfaction.
  • Supervise event logistics, including show rehearsals, run queues, and activity organization.

• Stakeholder Management:

  • Liaise with customers, sales teams, and other stakeholders to ensure alignment and effective communication throughout the project lifecycle.
  • Build and maintain strong relationships with suppliers, vendors, and contractors.
  • Coordinate with internal teams, including designers, program, marketing, and operations, to ensure seamless event execution.

• Team Management:

  • Lead and motivate a team of event staff and volunteers.
  • Delegate tasks effectively and provide clear directions and expectations.
  • Foster a collaborative and supportive team environment.
  • Monitor team performance and provide constructive feedback.
  • Identify training needs and facilitate skill development within the team.

• Financial Management:

  • Estimate project costs, including materials, equipment, and contractor fees.
  • Manage event budgets and track expenditures to ensure adherence to approved budgets.
  • Clear all project expenses with the finance department.

• Quality Control & Evaluation:

  • Control and monitor event management and technical delivery to ensure successful outcomes for both physical and virtual events.
  • Implement quality control measures throughout the project lifecycle.
  • Collect and analyze post-event reports to evaluate program effectiveness and identify areas for improvement.

• Other Responsibilities:

  • Modify designs based on customer needs using relevant design software.
  • Contribute creative ideas to enhance program formats and promotional activities.
  • Manage and maintain project documentation and customer equipment systematically.

Qualifications:

• Proven experience (3+ years) in managing and executing events, exhibitions, or similar programs.
• Strong understanding of project management methodologies and best practices.
• Excellent communication, interpersonal, and stakeholder management skills.
• Strong organizational and time management skills with the ability to prioritize 1 tasks effectively.
• Good command of Thai and English (both spoken and written)
• Flexibility to work weekends and evenings as required.
• Proficient in Excel , Google Sheet
• Knowledge of basic IT/computer skills, ready to learn and use tools like Photoshop, Illustrator, Canva, Airtable , Slack
• Able to use graphic design software to create marketing material is a plus.