Project Manager/ Executive Assistant

About the Role

We are looking for a highly organized, detail-oriented, and proactive Project Manager / Executive Assistant to support project delivery and executive operations at NavIQ.

This role requires someone who can bring structure, visibility, and accountability to ongoing projects and business operations. You will work closely with platform engineers to monitor pilot delivery, track progress, document technical issues, and coordinate updates for customers. You will also work directly with the executive leadership team to ensure business priorities, tasks, and deliverables are clearly documented and progressing according to plan.

The ideal candidate has strong project management experience, exceptional English communication skills, and the ability to manage multiple priorities while keeping teams aligned and leadership informed.

Key Responsibilities1. Pilot Delivery & Project Management

• Manage and maintain project plans to ensure platform engineers remain on track with pilot timelines, milestones, and deliverables.
• Monitor project progress, identify delays or blockers, and follow up with relevant stakeholders to keep delivery on schedule.
• Document issues encountered by platform engineers and ensure they are clearly communicated to the engineering team for resolution.
• Maintain accurate project trackers, action items, timelines, dependencies, and risk logs.
• Prepare clear, structured weekly progress reports and customer-facing updates on pilot delivery.
• Coordinate communication between engineering teams, leadership, and customers to ensure everyone has visibility into project status.
• Proactively identify risks and follow up on outstanding tasks to maintain project momentum.

2. Executive Management & Operational Coordination

• Work directly with the executive leadership team to organize, track, and manage business-wide priorities and initiatives.
• Create and maintain an executive-level Gantt chart to provide visibility into key projects, deadlines, dependencies, and deliverables.
• Ensure action items from leadership meetings are documented, assigned to the appropriate owners, and followed through to completion.
• Maintain centralized documentation of business tasks, decisions, priorities, and operational workflows.
• Track progress across departments and proactively flag delays, gaps, and dependencies that may affect business objectives.
• Prepare regular updates and reports to help leadership assess progress and make informed decisions.
• Support leadership with scheduling, meeting preparation, follow-ups, and other executive coordination responsibilities as required.

3. Documentation & Reporting

• Develop and maintain organized, accurate, and up-to-date project documentation.
• Build clear reporting systems and dashboards that make project and operational progress easy to understand.
• Ensure meeting notes, project plans, task trackers, and status reports are consistently maintained.
• Communicate complex updates in a concise, professional, and easy-to-understand manner.
• Maintain high standards of accuracy, organization, and confidentiality across all documentation.

Required Qualifications

• 5+ years of professional experience in project management, project coordination, business operations, or a closely related role.
• Fluent English communication skills, both spoken and written, with near-native proficiency and the ability to communicate confidently with US- and European-based stakeholders.
• Significant hands-on experience with project management and collaboration tools such as Google Sheets, Jira, Asana, or equivalent platforms.
• Previous experience working with American or European companies, clients, or distributed teams.
• Strong understanding of project planning, milestone tracking, task ownership, timelines, dependencies, and risk management.
• Demonstrated ability to create and manage project plans, Gantt charts, progress trackers, and structured reports.
• Exceptional attention to detail, organizational skills, and follow-through.
• Ability to manage multiple projects and competing priorities without losing visibility over critical tasks.
• Strong stakeholder management skills and the confidence to follow up with team members and leadership to ensure accountability.
• Ability to work independently, anticipate potential issues, and take initiative without requiring constant supervision.

Preferred Qualifications

• Experience supporting executive leadership teams, founders, or senior management.
• Experience coordinating software implementation, platform pilots, SaaS delivery, or technology-related projects.
• Familiarity with Agile project management practices and tools such as Jira.
• Experience preparing weekly client-facing status reports and presenting project updates.
• Experience building executive dashboards, operational trackers, and standardized reporting processes.

What We Are Looking For

The ideal candidate is someone who can turn multiple moving pieces into a clear, manageable plan. They should be comfortable working with technical teams without needing to be a software engineer themselves, while ensuring issues are documented, responsibilities are clear, and deadlines are visible.

They should also be confident working directly with executive leadership, communicating professionally with international stakeholders, and maintaining accountability across projects and business operations.

This role is best suited to someone who combines strong project management capabilities with executive-level coordination, excellent communication, and a highly structured approach to work.

Interview & Assessment Expectations

Candidates should be prepared to demonstrate their practical project management capabilities during the interview.

The assessment will focus on the candidate’s ability to:

• Explain how they would plan, organize, and manage a project from initiation through delivery.
• Demonstrate their experience using project management tools such as Google Sheets, Jira, or Asana.
• Walk through examples of project plans, Gantt charts, task trackers, dashboards, or reporting systems they have created or maintained.
• Explain how they track progress, manage dependencies, document blockers, and follow up on overdue tasks.
• Describe how they prepare weekly project updates for customers and executive stakeholders.
• Demonstrate how they would maintain visibility and accountability across both pilot delivery and executive-level business priorities.

Candidates may use anonymized examples of previous work, sample projects, or a demonstration of their preferred project management workflow. Any confidential information from previous employers or clients must be removed.

Success in this role will be measured by: project visibility, reliable reporting, timely follow-ups, accurate documentation, clear stakeholder communication, and consistent progress against agreed milestones.

Pay: From Rs180,000.00 per month

Work Location: Remote