Project Manager - Expert

Hiring Department

Information Technology Services

Job Description JOB SUMMARY The Project Manager – Expert provides strategic leadership and project management expertise for Information Technology Services’ Campus Relations and Communications team. This position leads and manages complex projects, related project groups, and project portfolios by evaluating priorities, resource requirements, financial considerations, risks, and alignment with organizational goals. The role develops and maintains a centralized leadership project portfolio to support project planning, task management, reporting, and product delivery. This position also serves as a subject matter expert and mentor, promoting consistent project management practices and effective collaboration among leadership, functional teams, clients, and project stakeholders.

Primary Responsibilities Project and Portfolio Planning – 40%

• Develop comprehensive project plans addressing scope, budget, schedule, quality, resources, risks, communications, change management, and procurement.
• Build and maintain collaborative project workspaces and a centralized leadership portfolio for projects, tasks, and deliverables.
• Evaluate projects and portfolio priorities based on strategic goals, funding, resource availability, operational needs, and other organizational constraints.
• Coordinate with functional managers to identify project resources, establish availability, maintain resource calendars, and assign project responsibilities.
• Support procurement activities and coordinate required technology security reviews or audits.

Project Governance and Authorization – 25%

• Prepare project charters defining business requirements, objectives, scope, anticipated outcomes, resource needs, and key stakeholders.
• Obtain review, approval, and priority assignment from functional leadership, executive sponsors, and business leaders.
• Coordinate project requirements and dependencies with affected functional directors, managers, and stakeholders.
• Partner with fiscal management to develop funding estimates for capital and other applicable projects.
• Provide project management guidance, mentoring, and subject matter expertise to project teams and organizational leaders.

Project Execution, Monitoring, and Control – 20%

• Establish project baselines and manage project execution in accordance with approved scope, budget, schedule, and quality expectations.
• Maintain project schedules, monitor progress, and prepare clear and timely status reports for leadership review.
• Evaluate proposed changes to project scope, cost, or completion timelines and submit significant changes for approval.
• Identify, monitor, and mitigate project risks, issues, dependencies, and barriers throughout the project lifecycle.
• Review project deliverables and advise functional managers regarding quality concerns, defects, or corrective action needs.

Project Closure and Continuous Improvement – 15%

• Confirm that project deliverables meet approved customer requirements, quality standards, and completion criteria.
• Prepare and submit project closure documentation for leadership and sponsor review and approval.
• Document project outcomes, lessons learned, and recommended improvements in the collaborative project workspace.
• Coordinate post-project reviews or Project Management Office audits when appropriate.
• Promote the consistent application and ongoing improvement of project and portfolio management practices.

CORE COMPETENCIES

• Advanced project and portfolio management
• Strategic planning and prioritization
• Leadership, mentoring, and stakeholder engagement
• Risk, issue, and change management
• Resource, budget, and schedule management

Working Conditions & Physical Requirements Work is primarily performed in a professional office and technology-supported environment with regular interaction with campus leadership, clients, functional managers, project teams, vendors, and other stakeholders. The role requires prolonged computer use, participation in virtual and in-person meetings, and the ability to communicate and exchange detailed project information. The position involves sustained attention, analytical decision-making, organization of multiple priorities, and effective performance in a deadline-driven environment.

Supervisory Responsibilities This position does not typically have direct supervisory responsibility but provides functional leadership, mentoring, project direction, and task coordination for cross-functional project teams. The position may assign and monitor project work in collaboration with functional managers, but does not independently perform formal personnel actions unless otherwise designated.

Shift

Working hours: 8 am - 5 pm. Monday through Friday

Minimum Qualifications

• A Bachelor's degree or an equivalent combination of education and experience and 4+ years work experience from which comparable knowledge and skills can be acquired is necessary.
• PMP Certification Required

Preferred Qualifications

• A bachelor’s degree in Project Management, Business, Information Technology, Computer Science, or equivalent experience.
• At least 5 years of experience
• Excellent communication and interpersonal skills with the ability to build and sustain positive relationships with ITS colleagues, faculty, staff, and students.
• Ability to lead effective project meetings, workshops, and presentations.
• Agile Certified Practitioner (PMI-ACP)
• Certified ScrumMaster (CSM)

Anticipated Hiring Range

$60,944 - $86,632

Grade: GGS-011

University Title: PROJECT MANAGER - EXPERT

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email [email protected]. If you are experiencing technical problems, please email [email protected]

Sponsorship Information

Employment visa sponsorship is not available for this position.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at [email protected].