Project Manager for Activations

As a Project Manager, You'll Do:

A. Project Planning

• Develop project plans, timelines, and schedules based on project requirements.
• Identify required manpower, suppliers, materials, equipment, and other resources needed for the activation.
• Coordinate with the core team to ensure all project requirements are ready before execution.

B. People Management

• Brief and assign manpower based on project requirements, schedules, and guidelines.
• Monitor manpower performance and compliance throughout the project.
• Address manpower concerns and coordinate replacements when needed.

C. Coordination

• Act as the main point of contact for clients, internal teams, suppliers, and manpower, and ensure everyone is aligned on project goals and deadlines.
• Schedule and attend meetings, track action items, and follow up on pending tasks.
• Monitor suppliers to ensure timely delivery, quality, cost efficiency, and compliance.

D. Execution and Quality Control

• Ensure project activities are executed according to the approved plan and timeline, and that materials and manpower meet client requirements and brand standards.
• Immediately address any quality issues that arise during project execution.

E. Problem Solving

• Identify and resolve project concerns, delays, and unexpected issues.
• Provide timely and practical solutions during project execution.
• Coordinate with concerned teams and suppliers to resolve operational issues.
• Escalate critical concerns when necessary.

G. Budget Control

• Monitor project expenses and process payments and cash advances.
• Maintain accurate financial records and ensure timely liquidation within the approved budget.

H. Documentation & Reporting

• Maintain complete and organized project documents and proof of execution.
• Prepare and submit project status updates and post-activation reports on time.

I. Project Ownership

• Take full accountability for project planning, execution, and closeout, ensuring all requirements, deliverables, documentation, reports, and liquidation are completed accurately and on time.

What We're Looking For?

• A graduate of Business-related course, Marketing, Communication Arts, or equivalent
• At least 1 to 2 years of hands-on experience working within an Events Agency, BTL Agency, or Trade Marketing team
• Has experience or familiarity coordinating with retail stores, shopping malls, modern trade supermarkets, or experiential booth fabricators
• Has excellent organization, time management, detail orientation, communication, customer service and good budget management skills
• Has self-motivation and discipline, even with minimal supervision
• Has initiative, is proactive, can multi-task and meet deadlines

Work Location: In person