Project Manager III - Construction Administration

Job Title: Project Manager 3 - Construction Administration

Department: Capital Planning
Reports To: Senior Project Manager
**FLSA:**Exempt

Grade: 12

Job Summary

The Project Manager 3 position is a supervisory position of the MSBA’s Construction Administration Team that manages MSBA-funded capital projects from design development through bidding, contract award, construction, commissioning, and project close-out.

The Project Manager 3 manages major Core Program projects and Accelerated Repair Program (“ARP”) projects individually and provides supervision of team's projects. In addition, the Project Manager 3 will be responsible for assigned Construction Administration program areas, including, but not limited to, the management of project funding agreements and amendments, final audits, cash flow, change orders, commissioning, and construction cost data, as well as program areas for major construction and repair projects, project controls, recruitment, training, and supervision of personnel.

Essential Responsibilities

• Monitor major construction and repair projects independently demonstrating thorough knowledge of MSBA policies and processes of all construction administration deliverables including reimbursement requests, design review comments, Project Funding Agreement amendments, budget revisions, cash flow, change orders, commissioning, and final audits.
  • • Review monthly project reports to understand submittal status, contract compliance, and construction progress, and identify variances, necessary actions. Address with the Owner’s Project Manager (“OPM”) as needed.
    • Review and report on design documents, budget, and schedule for funded projects; author and issue design review comments.
    • Lead project meetings in regard to project status, funding agreements, amendments, project phase transitions, design development, construction kick-off, project deliverables, change orders, and closeout.
    • Conduct site visits of MSBA projects during construction as an integral aspect of monitoring project schedules, budgets, and scope.
    • Review and approve reimbursement applications through final audit and conduct analysis in the grant close-out process, demonstrating thorough knowledge of eligibility, exclusions, and reimbursement in accordance with physical progress.
    • Monitor project schedules, budgets, cost estimates, and scope, and ensure compliance with MSBA guidelines and funding agreements.
    • Review commissioning consultant reports to identify and resolve any issues and prepare status summaries.
    • Review change order documentation on assigned projects, provide peer reviews and make eligibility determinations based on policy.
    • Attend commissioning site visits and meetings and demonstrate thorough knowledge of commissioning requirements, schedule, and status of work.
    • Ensure contract compliance during construction with MSBA procedures and policies, regulatory requirements, and engineering standards.
• If assigned, for the Accelerated Repair Program, in addition to tasks described above, review schematic design submittals to prepare grant recommendations for the Board of Directors and support the review and due diligence for the annual ARP Statement of Interest.
• Collaborate with the Construction Administration team to review and make recommendations to improve MSBA processes and inform best practices for school construction.
• Manage program areas for the Capital Planning Department, as assigned, including the management of Project Funding Agreements Amendments, final audits, cash flow, change orders, commissioning, and construction cost data.
• Lead in the analysis of trends as well as policies and practices of the Capital Planning Department.
• Prepare reports for the MSBA CEO, Executive Director/Deputy CEO, Director of Capital Planning, and the MSBA Board of Directors.
• Develop and deliver MSBA training and public outreach presentations and/or publications.

Supervisory Responsibilities

• Recruit, select, orient, and train employees to maintain assigned staff level.

• Lead employees to accomplish departmental and individual performance results. Communicate job expectations and establish, monitor, and appraise employee performance results.

• Manage assigned project managers in the successful completion of their projects, growing their skills and mastery of all construction administration deliverables and ensuring their work is in compliance with MSBA policies.

Required Education, Experience, and Skills

• Bachelor’s degree in a related field.

• Five-to-ten years of experience associated with construction, project management, building design, or other applicable disciplines.

• Knowledge of construction project administration, contract compliance monitoring, change orders, and construction methods.

• Experience with data analysis utilizing complex spreadsheets.

• Ability to effectively manage multiple tasks simultaneously, involving complex and varying problems.

• Strong verbal and written communication skills.

• Demonstrated ability to gather, analyze, and present complex technical information in a clear, concise, and understandable manner.

• Ability to work both independently and as part of a team.

• Ability and willingness to travel occasionally to project sites.

• Proficiency in Microsoft Office software applications, including Excel, Word, PowerPoint, SharePoint, Teams and Outlook.

• Ability to work hybrid work schedule - minimum of two (2) in-office days per week

Preferred Education, Experience, and Skills

• Prior supervisory experience preferred.

• Demonstrated experience associated with public construction and/or educational facilities, knowledge of Massachusetts public procurement and bidding laws, and/or previous experience working with federal, state, county, or local government.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.