Project Manager Maintenance & Operations

MAINTENANCE AND OPERATIONS PROJECT MANAGER

https://www.edjoin.org/Home/JobPosting/2282247

DEFINITION

Under the direction of the Director of Maintenance & Operations, plan, coordinate, and manage Maintenance & Operations construction, modernization, renovation, and major repair projects from initial planning through final completion. Serve as liaison between District administration, campus staff, architects, engineers, inspectors, program/construction management consultants, contractors, and governmental agencies to ensure projects are delivered effectively, on schedule, within budget, and in compliance with regulatory guidelines, state and local building codes, and District specifications. Direct, train, schedule, and evaluate assigned department personnel, project staff, and external contractors to ensure efficient, safe, and high-quality operations. The typical duties and employment standards are representative of positions within this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the specific position

TYPICAL DUTIES

Consult with District and site administrators regarding assigned public works, deferred maintenance, and capital construction projects; serve as liaison between District leadership, contractors, architects, engineers, inspectors, and regulatory agencies to facilitate project communication, resolve issues, and provide ongoing feedback during design and construction phases.

Investigate, plan, and develop complete project scopes of work (SOW), cost estimates, labor and material requirements, and specifications for public works bidding; assist in bid preparation, attend pre-bid walks and preconstruction meetings, and review/interpret architectural and engineering drawings for constructability, site access, and efficiency.

Compile, maintain, and analyze project records, budgets, cost controls, warranty files, and technical reports; prepare narrative and statistical reports and present project updates to District leadership and stakeholder groups.

Manage and maintain facilities and project management software systems; ensure accurate tracking of work orders, project milestones, budget expenditures, and contract documentation.

Communicate with internal and external stakeholders to coordinate project schedules, minimize disruptions to educational programs, and resolve project-related conflicts and inquiries; attend and participate in technical workshops, committee meetings, and professional trainings.

Analyze and evaluate contractor proposals, bids, change orders, schedule of values, and claims for accuracy, costeffectiveness, and alignment with contract requirements; recommend approval or modifications as appropriate.

Oversee and coordinate teams of outside consultants, including architects, engineers, DSA inspectors, and construction management consultants; monitor work progress to ensure compliance with project scopes of work (SOW), schedules, budgets, safety regulations, and District design standards.

Perform site inspections and field visits to monitor construction activities, verify work quality, track progress against timelines, ensure adherence to safety standards, and verify compliance with Division of the State Architect (DSA), Division of Industrial Relations (DIR), building codes, Title 24, and environmental regulations.

Oversee project closeout processes, ensuring timely receipt and review of warranties, operations and maintenance manuals, structural calculations, soil reports, as-built drawings, and DSA closeout certification documentation. Identify, research, and recommend state, local, and utility grant or rebate programs for facilities improvements and energy efficiency; coordinate and assist in preparing grant applications and reporting for financial assistance.

Evaluate campus HVAC, electrical, mechanical, and structural systems performance; assist in developing procedures for energy conservation, deferred maintenance plans, and school break campus shutdowns.

Supervise, assign work, provide technical direction, mentor, and evaluate assigned staff to achieve departmental goals and high standards of workmanship.

Travel throughout the District to perform site visits and inspect project operations.

Performs related duties as assigned.

EMPLOYMENT STANDARDS

Knowledge of: Principles, practices, and terminology of construction management and project scheduling; principles of architectural and engineering design, specifications, and drawing interpretation; public works bidding processes, bid document preparation, and contract administration; applicable federal, state, and local laws, codes, and regulations governing school facility construction and repair, including Division of the State Architect (DSA), Division of Industrial Relations (DIR), California Building Codes, Title 24, ASHRAE standards, and environmental reporting (CEQA); safety practices, codes, and occupational hazards related to construction and facilities maintenance; principles and practices of budget preparation, cost control, cost forecasting, and financial record-keeping; principles and practices of effective supervision, training, and performance evaluation; basic computer application systems, mobile device operation, and project management software.

Ability to: Plan, organize, coordinate, and manage complex construction, modernization, and maintenance projects simultaneously; read, interpret, evaluate, and work from blueprints, architectural drawings, technical specifications, and schematics; estimate project costs, labor hours, and materials accurately; interpret, apply, and explain complex laws, rules, regulations, policies, and procedures related to construction operations; supervise, train, mentor, and evaluate the work of assigned personnel; establish and maintain cooperative, effective, and inclusive working relationships with a diverse range of District administrators, staff, contractors, consultants, regulatory officials, and community members; analyze complex project problems accurately and adopt effective courses of action; communicate effectively both orally and in writing, including delivering technical reports and presentations; work independently under general direction and meet rigid deadlines; operate computers, software programs, and specialized technology used in project management; maintain detailed technical records, warranty files, and project documentation.

Essential Physical Activities and Work Environment: Work is performed in both indoor office environments and active outdoor/indoor construction site environments, subject to exposure to varying weather conditions, construction noise, dust, dirt, odors, and potential mechanical or electrical hazards. Responsibilities require frequent driving to District school sites and project locations. Physical requirements include sitting for extended periods while working at a computer; standing, walking, traversing uneven terrain, climbing ladders, bending, stooping, kneeling, crouching, reaching, and working at heights during site inspections; near and far visual acuity and depth perception to inspect construction details and read blueprints; manual dexterity to operate tools, computer keyboards, and mobile devices; clear hearing and speaking abilities to communicate effectively in person and on phone calls; and the physical stamina to lift, carry, push, or pull objects weighing up to 50 pounds. Generally, the position requires 50% sitting, 25% walking, and 25% standing.

Typical Background: Any combination of education, training, and experience that provides the required knowledge, skills, and abilities is qualifying. Typical qualifying paths include a bachelor’s degree in business or a construction-related field, and four (4) years of increasingly responsible experience managing construction projects, including at least two (2) years of lead/supervisory experience. Alternatively, a high school diploma or recognized equivalent and six (6) years of increasingly responsible experience managing construction projects, including at least two (2) years in a lead/supervisory construction or maintenance capacity. In this alternate path, at least two (2) years at a journeyman level in one or more building trades is highly desirable. Experience in a California K-12 school district, community college district, or public educational agency is highly desirable.

Licenses and Certifications: Professional certifications such as Project Management Professional (PMP), Certified Construction Manager (CCM), Certified Associate Construction Manager (CACM), or Project Management Principles in Construction Management (PMI-CP) are highly preferred. Possession of a valid California Class C driver’s license and the use of a personal automobile with appropriate insurance limits. May be required to obtain job-related certifications after appointment.

Qualifications: In order to be considered qualified for a vacancy in this classification, a candidate must possess the required background and successfully demonstrate such background, knowledge, skills and abilities through an examination process.

Job Type: Full-time

Pay: $103,818.00 - $129,654.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Ability to Relocate:

• Escondido, CA 92029: Relocate before starting work (Required)

Work Location: In person