Project Manager / Project Coordinator

About the role

We are seeking a highly organized, energetic, and detail-oriented Project Manager / Project Coordinator to serve as the operational backbone of our education-related projects. Your primary focus will be bringing our large-scale interactive events, educational exhibitions, and inter-school competitions to life.

Key responsibilities

• Project Lifecycle Management: Participate actively across all project stages, handling event procurement, documentation preparation, management, and logistics. Coordinate schedules, timelines, and resources to ensure seamless execution.
• Stakeholder & Vendor Collaboration: Coordinate and communicate effectively with all internal and external stakeholders, including vendors, to guarantee smooth project delivery.
• Event Operations & Logistics: Oversee day-to-day event logistics, manage participant registrations, and provide dedicated on-site assistance during our large-scale exhibitions and competitions.
• Progress Tracking & Reporting: Continuously monitor project milestones and provide regular reporting on key metrics to keep all initiatives on track.
• Dynamic Operational Support: Adapt seamlessly to the fast-paced nature of event execution by performing ad-hoc tasks and providing versatile support as needed.

About you

• Minimum of 3 years of proven experience in event management, organizing exhibitions, or large-scale project administration.
• PMP (Project Management Professional) certification is a strong advantage.
• Fluency in Cantonese and English (both written and spoken) for clear communication with local schools and international vendors.
• Mandarin is preferred.
• Exceptional organizational skills with the ability to manage multiple moving parts simultaneously.
• Natural problem-solver who remains calm and effective under pressure.
• Highly collaborative and strong team player with a positive attitude and a proactive approach.
• Willingness to work flexible hours, including weekends or public holidays, during peak event and exhibition periods.
• Immediate availability is highly preferred.