Project Manager / Project Engineer - Mechanical

Function

Projects & Operations

Entity

Master Power Systems Limited (MPSL)

Reports To

General Manager Mechanical Projects

Functional Reporting

Chief Operating Officer

Base Location

Kenya

Geographic Coverage

East Africa

Travel Requirement

Extensive travel to project sites across East Africa and periodic travel to client, consultant and supplier locations as required

ROLE PURPOSE

The Project Manager / Project Engineer Mechanical holds single-point accountability for the planning, execution, control and successful delivery of mechanical engineering and EPC projects within the approved cost, quality, safety, schedule and contractual requirements.

The role exists because mechanical EPC projects carry significant technical, commercial and operational risks throughout the project lifecycle. Equipment procurement, fabrication, installation, testing and commissioning must be coordinated precisely for projects to achieve their intended performance and commercial objectives. The Project Manager / Project Engineer is therefore accountable for ensuring that Company commitments are transformed into successful project outcomes while protecting profitability, maintaining client confidence and ensuring compliance with all contractual obligations.

Because the role represents the Company's principal operational authority on assigned projects, it is expected to coordinate engineering, procurement, construction, commissioning and stakeholder management activities from project award through completion. The incumbent must be equally capable of solving technical challenges, managing project resources, administering contracts, controlling costs and leading multidisciplinary teams under demanding project conditions.

The role reports to the General Manager Mechanical Projects for operational direction and works closely with Procurement, Finance, Contracts, HSE, Quality and Commercial functions to ensure successful project execution across East Africa.

SCOPE OF THE ROLE

Entity Scope

Master Power Systems Limited Mechanical Projects Business

Business Scope

Mechanical EPC Projects, Industrial Process Systems, HVAC, Fire Protection Systems, Piping Systems, Utilities Infrastructure and Commercial Mechanical Installations

Project Scope

Design coordination, procurement management, construction supervision, testing, commissioning and handover

Functional Scope

Project planning, execution, contract administration, client management, cost control, quality assurance, procurement coordination and reporting

Governance Scope

Contract compliance, HSE compliance, quality management, project reporting and Company project governance procedures

Team Scope

Site Engineers, Supervisors, Foremen, Technicians, Subcontractors and Mechanical Project Support Personnel

KEY RESPONSIBILITIES

4.1 Project Planning and Mobilization

• Lead project startup and mobilization activities following contract award.
• Review project scope, technical requirements, specifications and contractual obligations.
• Develop detailed project execution plans, schedules and resource deployment plans.
• Establish project priorities, milestones and performance measurement criteria.
• Coordinate project mobilization activities to ensure timely commencement of works.
• Identify project risks and develop mitigation strategies before execution begins.

4.2 Project Execution and Delivery

• Manage day-to-day project execution activities throughout the project lifecycle.
• Coordinate engineering, procurement, construction and commissioning activities.
• Monitor project progress against approved schedules and milestones.
• Implement corrective measures where schedule or performance deviations occur.
• Ensure works are performed in accordance with approved specifications and standards.
• Deliver projects safely, profitably and in accordance with contractual commitments.

4.3 Cost Management and Commercial Control

• Manage project budgets and expenditure within approved limits.
• Monitor project costs against approved baselines and forecast outcomes.
• Track resource utilization, labour productivity and equipment performance.
• Identify commercial risks and recommend corrective actions promptly.
• Review subcontractor valuations, supplier invoices and project expenditure reports.
• Drive achievement of project profitability objectives throughout execution.

4.4 Contract Administration

• Administer project contracts in accordance with contractual obligations.
• Monitor compliance with technical, commercial and reporting requirements.
• Maintain formal project correspondence and contractual records.
• Support identification and management of variations, claims and change orders.
• Coordinate submissions relating to extensions of time and commercial recoveries.
• Escalate contractual issues before they impact project performance.

4.5 Procurement and Resource Coordination

• Coordinate procurement activities to ensure availability of materials and equipment.
• Review procurement schedules and monitor supplier delivery performance.
• Verify technical compliance of procured materials, equipment and systems.
• Coordinate allocation of labour, tools, equipment and subcontractor resources.
• Work closely with Procurement to mitigate supply chain risks.
• Ensure material utilization and inventory management support project objectives.

4.6 Stakeholder and Client Management

• Serve as the principal operational representative for assigned projects.
• Conduct progress meetings with clients, consultants and other stakeholders.
• Ensure project information is communicated accurately and promptly.
• Resolve client concerns and technical issues in a professional manner.
• Maintain strong relationships with project stakeholders throughout execution.
• Promote client satisfaction through reliable project delivery.

4.7 Quality Assurance and Technical Compliance

• Ensure all works comply with approved specifications, engineering standards and client requirements.
• Coordinate inspections, testing and commissioning activities.
• Review technical submissions, method statements and project documentation.
• Verify compliance with quality assurance procedures and project requirements.
• Drive closure of quality observations and non-conformance reports.
• Promote technical excellence and continuous improvement on projects.

4.8 Health, Safety and Environmental Management

• Ensure compliance with Company, client and statutory HSE requirements.
• Promote safe working practices throughout project activities.
• Monitor project safety performance and address unsafe conditions promptly.
• Participate in investigations of incidents and implementation of corrective actions.
• Ensure workforce training, inductions and competency requirements are met.
• Maintain project compliance with environmental and regulatory obligations.

4.9 Project Reporting and Controls

• Prepare weekly, monthly and ad-hoc project reports.
• Monitor project KPIs relating to cost, schedule, quality and safety performance.
• Maintain project risk registers and mitigation action plans.
• Provide accurate project forecasts and completion assessments.
• Escalate project risks before they impact overall delivery objectives.
• Ensure reporting reflects actual project performance and operational realities.

4.10 Testing, Commissioning and Project Close-Out

• Manage testing and commissioning activities in accordance with project requirements.
• Coordinate completion of punch lists and system deficiencies.
• Ensure all project deliverables are completed before handover.
• Secure client acceptance and completion certifications.
• Support project financial closure and final account settlement.
• Conduct lessons learned reviews and close-out reporting.

4.11 Team Leadership and Stakeholder Relations

• Lead, supervise and develop project personnel under assigned responsibility.
• Allocate responsibilities and monitor performance against project objectives.
• Build technical capability within the project team.
• Mentor engineers, supervisors and technical personnel.
• Foster teamwork, accountability and professional conduct.
• Model the Company's standards of safety, integrity and operational excellence.

AUTHORITY AND DECISION RIGHTS

• The role exercises authority subject at all times to the Group Delegation of Authority and approved project execution plans.
• Project scheduling and work sequencing
• Decides
• General Manager where contractual milestones are affected
• Daily project execution activities
• Decides
• Within approved project scope
• Resource deployment within assigned projects
• Decides
• General Manager where additional resources are required
• Procurement requests within approved budgets
• Recommends
• Procurement and approving authority per DoA
• Variation identification and submission
• Recommends
• Commercial and Contracts Function
• Subcontractor performance management
• Decides
• Escalates contractual disputes
• Project forecasting and reporting
• Decides
• General Manager review
• Cost recovery and claims preparation
• Recommends
• Commercial and Contracts Function
• Corrective actions relating to HSE and quality
• Decides
• Immediate escalation of major incidents
• Recruitment into approved project positions
• Recommends
• Group HR and General Manager
• Project handover recommendations
• Recommends
• General Manager and Client Approval
• Capital expenditure outside approved project budgets
• Recommends
• Executive Management

ROLE BOUNDARIES

• Chief Operating Officer
• Portfolio performance, strategic operations and executive oversight
• Successful execution of assigned mechanical projects
• General Manager Mechanical Projects
• Business unit leadership and operational strategy
• Day-to-day project management and delivery
• Procurement
• Supplier sourcing, purchasing and supply chain management
• Technical specifications and project delivery requirements
• Contracts Function
• Contractual governance and legal position
• Operational contract administration and compliance
• Finance
• Financial reporting, controls and treasury management
• Project budget control and forecasting
• HSE Department
• HSE systems, audits and governance
• HSE implementation and compliance at project level
• Quality Department
• Quality systems and assurance oversight
• Quality execution and project compliance
• Site Engineers and Supervisors
• Supervision of field execution activities
• Overall project leadership, coordination and accountability

KEY INTERFACES

Internal

COO, General Manager, Procurement, Contracts, Finance, Cost Control, HSE, Quality, Planning, Stores and Project Teams

External

Clients, Consultants, Contractors, Subcontractors, Suppliers, Testing Authorities, Local Authorities, Utility Providers and Regulatory Agencies

QUALIFICATIONS AND EXPERIENCE

Education

Bachelor's Degree in Mechanical Engineering

Required

Professional Qualification

Registration with Engineers Board or relevant professional institution

Preferred

Post-Graduate

Master's Degree, MBA or Project Management qualification

Preferred

Experience Total

Minimum 10-15 years in Mechanical Engineering and EPC project environments

Required

Experience Project Management

Minimum 5 years managing complex mechanical EPC projects

Required

Experience Sector

HVAC, Fire Protection Systems, Industrial Mechanical Systems, Utilities, Process Piping and Infrastructure Projects

Required

Experience Commercial

Exposure to project budgeting, cost control and contract management

Required

Experience Client Management

Direct interaction with consultants, contractors and project owners

Required

Technical Knowledge

Mechanical systems design, procurement, installation, testing and commissioning

Required

Systems

ERP systems, Primavera, MS Project and advanced Microsoft Office applications

Preferred

Geographic Exposure

Experience working across East Africa or similar regional markets

Preferred

CORE COMPETENCIES

Competency

Behavioural Standard

Project Leadership

Directs teams effectively to achieve safe, timely and profitable project outcomes

Technical Credibility

Applies engineering expertise to complex technical and project challenges

Commercial Awareness

Understands how operational decisions affect project profitability and cash flow

Execution Discipline

Maintains schedule, quality and contractual compliance under pressure

Risk Management

Anticipates operational and commercial risks before they affect performance

Stakeholder Management

Builds credibility with clients, consultants and project teams

Problem Solving

Resolves project challenges quickly and effectively

Governance and Ethics

Applies Company standards, controls and contractual obligations consistently