Project Materials Coordinator

Project Material Coordinator

Location: Houston, TX

Employment Type: Contract

Industry: Midstream / Pipeline Infrastructure

Position Overview

We are seeking an experienced Project Material Coordinator to support Project Managers, Engineers, Supply Chain, and Construction teams on a large-scale capital infrastructure program. This position will be responsible for coordinating project materials from engineering and procurement through vendor documentation, expediting, delivery, and construction readiness.

Preferred Background

Candidates with experience supporting major pipeline, compressor station, meter station, pump station, terminal, or other midstream facility construction projects are strongly preferred.

The ideal candidate will have hands-on experience coordinating materials and equipment across engineering, procurement, fabrication, inspection, logistics, and construction, with a strong understanding of piping systems, valves, fittings, skids, station equipment, and E&I equipment .

Key Responsibilities

• Develop, maintain, and reconcile project and facility material lists and equipment requirements .
• Support the development of material bid packages, purchase requisitions, and procurement activities .
• Track procurement status, manufacturing progress, and delivery dates for long-lead and schedule-critical materials and equipment .
• Coordinate with Project Management, Engineering, Supply Chain, QA/QC, Construction, and Scheduling to ensure materials align with project requirements and construction schedules.
• Manage and track vendor data and documentation , including drawings, submittals, Material Test Reports (MTRs), inspection records, certifications, and Factory Acceptance Test (FAT) documentation.
• Coordinate vendor documentation reviews and approvals with internal engineering teams and external engineering firms.
• Perform material and equipment expediting , proactively identifying potential delays and driving vendors toward required project delivery dates.
• Coordinate with expediting, inspection, transportation, and logistics teams to support timely delivery to project sites.
• Maintain visibility of material status from purchase requisition through purchase order, fabrication, inspection, shipment, and final delivery .
• Work closely with project schedulers to identify material constraints that could impact engineering, construction, commissioning, or startup activities.
• Prepare and distribute weekly material readiness, procurement, expediting, and delivery status reports .
• Maintain accurate project material records and reporting through Excel, SharePoint, Oracle, and other project systems .
• Identify material shortages, documentation gaps, and schedule risks and escalate issues to project leadership as necessary.

Qualifications

• 7+ years of experience supporting materials, procurement, expediting, or material coordination for large pipeline, midstream, energy, or industrial construction projects .
• Pipeline facility and compressor station experience strongly preferred .
• Strong working knowledge of:
• Valves, piping, fittings, flanges, and specialty components
• Skids and packaged equipment
• Compressor and station equipment
• Electrical and instrumentation (E&I) equipment
• RTUs, MCCs, PCRs/control buildings, and related facility equipment
• Experience managing vendor drawings, MTRs, inspection documentation, FAT records, and other vendor data requirements .
• Experience coordinating material requirements across Engineering, Procurement/Supply Chain, QA/QC, Scheduling, Logistics, and Construction .
• Strong experience with Excel, SharePoint, and Oracle or comparable ERP/procurement systems.
• Strong organizational skills with the ability to manage multiple vendors, purchase orders, material packages, and delivery priorities simultaneously.