Project Personal Assistant (Marketing)

We are seeking a proactive and resourceful Project Personal Assistant (Marketing) to support the Director in daily & business support, administrative management, and project coordination. The ideal candidate is detail-oriented, highly organized, and comfortable switching between operational and business tasks.

Executive Support

• Provide executive and personal assistance to the Business Director.
• Support and provide backup to the Executive PA.
• Coordinate calendars, meetings, travel arrangements and follow-up actions.

Project Coordination

• Coordinate projects involving multiple departments.
• Track project progress and follow up on action items.
• Liaise with internal teams, external partners and vendors.
• Maintain documentation, trackers and standard operating procedures.
• Support strategic initiatives assigned by the Business Director.

Business Support

• Conduct market and business research.
• Support marketing, digital marketing and business initiatives.
• Assist with product launches, campaigns and events.
• Support e-commerce and operational projects where required.

Learning & Continuous Improvement

• Learn and test new tools, systems and AI applications when required.
• Identify practical opportunities to improve productivity and execution.
• Recommend improvements to existing processes.
• Document useful findings, workflows and lessons learned.
• Demonstrate curiosity, adaptability and a willingness to learn unfamiliar tools.

Key Requirements

• Diploma or Bachelor’s degree in Marketing, Communication, Administration or a related field.
• Preferably experience in marketing, business or a related role.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills in English. (Mandarin is a plus)
• Proficiency in MS Office; familiarity with marketing tools (e.g., Canva, Mailchimp, social media platforms) is a plus.
• Proficiency in variety of AI tools is a plus.
• Proficiency in graphic design or video editing is a plus.
• Creative, resourceful, and able to work independently under tight deadlines.

Working hour: Monday to Friday 9.30am to 5.30pm, Saturday 9.30am to 1pm