Project-Programme Coordinator

Project-Programme Coordinator

Hamilton

Full time, permanent

DairyNZ’s story

Deliver a positive future for New Zealand dairy farming

Te whakaputa i te anamata kounga mō ngā pāmu kau o Aotearoa

We are full of people who have a passion for delivering great outcomes and creating positive change. We leverage our collective strength by bringing the dairy sector together, helping farmers build more sustainable, profitable, and resilient farm businesses; because a strong dairy sector means a strong New Zealand.

Your opportunity

We’re seeking a Project‑Programme Coordinator to support our project and programme (initiatives) teams across a diverse and meaningful portfolio of work.

This role combines strong coordination and administration skills with exposure to core initiative management activities. You will support planning, monitoring, reporting, governance coordination, and financial tracking - providing an excellent opportunity to build capability and confidence within a dynamic portfolio environment.

Reporting to the Senior Portfolio Business Partner and supporting the Enterprise Portfolio Office (EPO), you’ll play a key role in keeping initiative P3 activities running smoothly, supporting informed decision‑making and enabling successful delivery.

What you’ll be doing

• Setting up and maintaining initiative  documentation and systems

• Collecting and maintaining data to support project and programme plans and reporting

• Supporting preparation of reports, dashboards and presentations

• Recording and tracking project and programme costs

• Maintaining risk, issue and variation registers

• Coordinating meetings, workshops and governance forums (including agendas, minutes and actions as required)

• Supporting external governance and stakeholder meetings, including travel and event coordination where needed

• Supporting broader EPO activities as delegated

About you

You’ll be an organised, detail‑focused coordinator who enjoys supporting others and contributing to meaningful outcomes. You’re comfortable juggling multiple tasks, communicating clearly, and working collaboratively across teams.

We’d love to hear from you if you have:

• At least 1 year’s experience in project or programme coordination

• Hands‑on experience supporting project reporting, including financial reporting

• Strong organisational skills with the ability to prioritise and meet deadlines

• Confidence using Microsoft tools (Excel, Word and databases)

• Excellent written, verbal and interpersonal communication skills

• The ability to build effective relationships with a wide range of stakeholders

• A proactive and solutions‑focused mindset

Ideally, you’ll also bring:

• Experience using project or portfolio management tools

• Relevant training (e.g. PRINCE2 Foundation or similar)

Why you should join us

Make a difference - Together with our farmers, help us drive positive progress for the sector and country we love. Our credible work supports a sustainable future for farmers, the environment and communities across Aotearoa New Zealand.

Bring the whole you- We put people at the heart of what we do. We welcome all that you are and support your wellbeing, so you thrive personally and professionally.

Join a vibrant culture - Be part of a team that truly believes in our values. We have the courage to take bold action and the curiosity to drive innovation. Our credibility shines in our evidence-based work and our connectedness builds meaningful, collaborative relationships.

Empowering you - We succeed when you do, which is why we champion the development and growth of our people. We empower you to do and be at your best through learning opportunities and great benefits.

Sound good to you? Come join our team who together, are making a difference.

Click apply to be taken to our website to complete the application process.

Applications close Tuesday 29 September 2026 at 10.00pm. Please note, we may begin shortlisting before the closing date.

Note: To be considered for this position, applicants must currently reside in New Zealand.