Project Sales Administration

Responsibilities :

• Support the Sales team in managing projects from initiation to completion.
• Prepare and manage sales and project-related documents, including presentation materials, proposals, quotations, purchase orders (PO), invoices, and other supporting documents.
• Monitor and follow up on the status of quotations, POs, product/license delivery, invoicing, and customer payments.
• Coordinate with Sales, Presales, Finance, Procurement, Vendors/Principals, and Customers to ensure smooth project execution.
• Assist in preparing tender and procurement documents, including RFQ, RFP, BoQ/BoM, proposals, and other supporting documents.
• Maintain and update project data, sales pipelines, and transaction status on a regular basis.
• Ensure all required documents are complete and accurate before the project proceeds to the next stage.
• Coordinate with vendors/principals regarding pricing, product availability, license renewal and project requirements.
• Prepare regular reports on project progress, sales activities, and administrative matters.
• Maintain proper filing and documentation of customer and project-related information.
• Provide general administrative support for Sales and cybersecurity projects as required.
• Assist and organizing customer events, seminars, product launches, and other customer engagement activities.

Requirements :

• Minimum Diploma/Bachelor's Degree in Business Administration, Management, Marketing, or a related field.
• Minimum 1 year of experience as Sales Admin, Sales Support, Project Admin, or in a similar position.
• Experience in IT, cybersecurity, system integrator, IT distributor, or technology companies is a plus.
• Strong administrative, coordination, and follow-up skills.
• Proficient in Microsoft Office, especially Excel.
• Detail-oriented, organized, and able to manage multiple tasks and deadlines.
• Good communication and interpersonal skills.
• Able to work independently as well as part of a team.
• Good command of English, both written and verbal, is a plus.