Project Secretary

Company: Veolia Energy Services (Hong Kong) Limited

***Veolia Energy Services (Hong Kong) Limited (VESHK), formerly Southa Holdings Limited,***specializes in E&M, O&M, and BMS services, offering energy efficiency upgrades, decarbonization strategies, and digitized operations to enhance building performance and tenant comfort.

Responsibilities:

Contracting & Tendering Support

• Assist in preparing quotations, tender documents, and project time schedules to ensure on-time submission of tender applications
• Manage and maintain the tender library, ensuring all documentation is current, organized, and easily accessible
• Coordinate with relevant stakeholders to gather necessary information for tender submissions
• Maintain records of all tender-related communications and documentation
• Handle confidential and sensitive information with discretion and professionalism

Project Information & Status Management

• Chase and compile project status updates and information on behalf of the Executive Director
• Liaise with internal teams and external stakeholders to obtain required project information
• Monitor project timelines and alert management to any potential delays or issues

General Secretarial Duties

• Provide secretarial and administration support to Executive
• Organize and schedule meetings and coordinate events as required
• Prepare meeting materials, reports, presentations and correspondence
• Maintain organized filing systems (both physical and digital)
• Assist in any ad-hoc duties assigned

Qualifications:

• Higher Diploma or above in any disciplines, secretarial or business administration qualification preferred

Requirements:

• Minimum of 2-3 years' working experience in a secretarial or administrative role, preferably in the engineering, or construction industry
• Good command of both written and spoken English and Chinese
• Strong computer literacy and Microsoft Office Suite and GSuite skills
• Well-organized with good interpersonal and communication skills
• Attention to details, excellent methodical approach
• Ability to manage multiple tasks and priorities simultaneously
• Strong team player who collaborates effectively and works independently when required
• Immediate available preferred

Benefit:

• Medical and Hospitalization Insurance
• Parental Leave
• Volunteer Leave
• Exam Leave

We offer an attractive remuneration package to the right candidate. Interested parties are invited to submit their full resume, including current and expected salary, along with availability, via: “Apply“ button

For more information about us, please visit https://www.veolia.hk/en/solutions/delivering-full-MEP-solutions

VESHK is an equal opportunity employer and welcomes applicants from all qualified candidates. The information provided will be treated in strict confidence and be used only for consideration of your application for relevant / similar posts within the Group.

All personal data of unsuccessful applicants will be destroyed within 24 months from the date of application.