## Project Secretary / Project Support

About the role

We are looking for a responsible and organized Project Secretary / Project Support to support our project team in documentation, coordination, submission and follow-up activities. The position will be based in Kuala Lumpur, but will provide administrative and documentation support for projects throughout Malaysia.

Key responsibilities

• Prepare, format and organize project documents, letters, reports and submission documents.
• Assist in preparation of quotations, proposals, tender documents and supporting documents.
• Draft simple letters, emails, memos and project correspondence.
• Follow up on document submissions, approvals, signatures, delivery and outstanding matters.
• Coordinate with project teams, engineers, customers, suppliers and other parties.
• Maintain proper project filing, document records and submission status.
• Track project deadlines, document expiry dates and required follow-up actions.
• Assist with meeting arrangements, meeting minutes and project reports.
• Support project teams located in different states throughout Malaysia.
• Coordinate courier, document delivery and administrative matters for nationwide projects.

About you

• Minimum SPM / Certificate / Diploma or equivalent.
• Previous experience in administration, project support, documentation or coordination will be an advantage.
• Basic written and spoken English and Bahasa Malaysia.
• Able to prepare simple professional emails and letters.
• Familiar with Microsoft Word, Excel and PowerPoint.
• Comfortable using email, WhatsApp and other online communication tools.
• Organized and able to keep track of documents, deadlines and follow-up items.
• Responsible, careful and willing to learn.
• Able to communicate with different departments, customers and external parties.
• Able to work independently with guidance from the project team.