Project Site Coordinator

Project Site Coordinator

Location: Johor Bahru, Johor
Employment Type: Contract (2 years, renewable)
Salary: Up to RM8,800 per month

Job Description

We are looking for a Project Site Coordinator to support the Site Manager and project team in managing day-to-day administrative and coordination activities at the project site. The role will ensure smooth site operations, accurate documentation, effective reporting, and coordination with internal teams, suppliers, contractors, and site personnel.

Key Responsibilities

• Support the Site Manager and project team with daily site administrative and coordination activities.
• Prepare, organize, and maintain project, site, and progress reports.
• Assist in preparing presentations, reports, meeting materials, and project documentation.
• Attend meetings, prepare meeting minutes, and follow up on assigned action items.
• Coordinate site onboarding and provide administrative support to new site personnel.
• Maintain accurate records of site personnel, working hours, attendance, and timesheets.
• Maintain databases, filing systems, records, and archives.
• Coordinate travel arrangements, accommodation, transportation, and logistics for site personnel and visitors.
• Manage site offices, facilities, vehicles, living quarters, office supplies, and visitor PPE.
• Coordinate with local suppliers and contractors, including housekeeping and security services.
• Manage incoming and outgoing parcels and support document translation when required.
• Provide administrative and reporting support to the Site team.
• Ensure relevant business processes and administrative procedures are properly implemented.
• Identify opportunities to improve processes, reduce administrative waste, and enhance operational efficiency.
• Provide backup administrative support to other team members when required.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Engineering, Construction, or a related field.
• 2–3 years of relevant experience in project coordination, site administration, project administration, construction, engineering, or a similar environment is preferred.
• Fresh graduates with strong administrative and coordination skills may also be considered.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.
• Strong organizational, documentation, and reporting skills.
• Good communication and interpersonal skills.
• Able to coordinate effectively with internal teams, suppliers, contractors, and site personnel.
• Good command of English, both written and spoken.
• Detail-oriented, proactive, and able to manage multiple tasks effectively.
• Willing to work at a project site/yard in Johor Bahru.
• Candidates who are comfortable working in a site-based environment are encouraged to apply.

Benefits

• Salary up to RM8,800 per month, depending on experience and qualifications.
• 2-year contract, renewable based on project requirements.
• Potential completion bonus upon successful and satisfactory completion of the contract tenure, subject to company confirmation.
• Opportunity to gain experience in a multinational engineering and energy environment.