Project Support Coordinator

About the Organisation

Archway Recruitment is proud to be partnering with a growing specialist consultancy that delivers technical expertise across a diverse range of construction and development projects. Known for its high standards, strong client relationships, and collaborative culture, this organisation is seeking a capable and driven Project Support Coordinator to become an integral part of the team.

This is an opportunity to join a professional services environment where quality, accuracy, and client service are at the heart of everything they do. You will work closely with senior technical professionals and play a vital role in ensuring projects are delivered efficiently and to an exceptional standard.

The Role

As the Project Support Coordinator, you will provide critical administrative and project support across multiple client engagements. Working closely with Project Managers, Design Leads, and technical specialists, you will help coordinate complex project documentation, manage workflows, and ensure project teams have the support they need to successfully deliver for clients.

This is a varied role suited to someone who enjoys being the go-to person, thrives on keeping things organised, and takes pride in supporting the successful delivery of high-quality project outcomes.

Key responsibilities include:

• Preparing and formatting technical reports, specifications, proposals, meeting minutes, correspondence, and project documentation.
• Supporting senior technical staff with diary management, meeting coordination, document preparation, and administrative requirements.
• Assisting with project planning, delivery schedules, and tracking key actions and deadlines.
• Managing large and detailed project documentation, including council and consenting-related material.
• Supporting building consent applications and amendments as required.
• Assisting Job Managers with invoicing, fee administration, and data entry.
• Coordinating meetings, including Microsoft Teams and Zoom arrangements, agendas, and minutes.
• Maintaining project records, filing systems, and document management processes.
• Providing general office and administrative support, including reception cover, visitor management, and office coordination duties.
• Supporting broader business operations including ordering supplies, coordinating catering, fleet administration, and other business support tasks.

Role Requirements

To be successful in this role, you will bring:

• Previous experience in a project coordination, project administration, or professional services administration role.
• Experience supporting client-facing teams within a consulting, engineering, legal, architectural, accounting, or similar professional services environment preferred.
• Strong Microsoft Office skills, particularly advanced Word and document formatting capabilities.
• Exceptional attention to detail and accuracy when working with large, complex documents.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong communication and relationship-building skills.
• Confidence using technology and learning new systems.
• A proactive approach and willingness to take ownership of tasks.
• The resilience and confidence to follow up stakeholders, drive actions forward, and keep projects moving.
• A positive, team-focused attitude and strong customer service mindset.

What's in it for You?

• Attractive salary package of approximately $68,000k - 70,000k (potential to go slightly higher for the right experience)
• Opportunity to work closely with experienced Project Managers and technical specialists.
• Exposure to complex and interesting construction and development projects.
• Varied and challenging work where no two days are the same.
• A supportive and collaborative team environment.
• Ongoing learning and professional development opportunities.
• The chance to become a trusted and highly valued member of the business.
• Stable, long-term career opportunity within a well-regarded organisation.

Contact

All inquiries and applications to Archway Recruitment are treated in the strictest confidence. For a confidential discussion and to find out more about this opportunity please contact Katie Oakes - e-mail [email protected] or phone [021 884 092](tel:021 884 092)