Project Support Coordinator

Due to our increased workload, we are strengthening our Project delivery teams to ensure timely delivery of project administration requirements. To support this, we are recruiting a Project Support Coordinator, This hybrid role will be based across our regions based at our Hattersley office.

The Project Support Coordinator will provide essential administrative and operational support to our project and commercial teams. This role plays a vital part in ensuring the smooth execution of project activities by maintaining accurate records, loading project requirements on our P2P system, goods receipting, and supporting key functions.

Job Summary:

Reporting directly to the Project Support Manager, this role will be instrumental in:

• Project Material requirements: Collating the project materials and services requirements, loading on the P2P system and managing their accurate receipting upon delivery.
• Supplier Invoicing Queries: Managing the supplier query process to ensure timely payment of our suppliers.
• Hire equipment: Support the projects with equipment on hire to ensure minimisation of the project cost exposure.
• Governance and Consistency: Ensuring project practices align with company and client policies and procedures.

Key Responsibilities

Project Demand Management and Goods Receipt and GRN Processing

• Accurately load and maintain project demand in the IFS system.

• Ensure timely updates and alignment with evolving project schedules.

• Process Goods Receipt Notes (GRNs) for received deliveries.

• Ensure compliance with procurement and finance procedures.

Supplier Invoice Query Management

• Serve as the first point of contact for supplier invoice queries.
• Liaise with procurement, finance, and suppliers to resolve discrepancies and facilitate timely payments.

Hire Equipment Management

• Coordinate the hire and off-hire of site equipment and services.
• Maintain accurate records and liaise with suppliers to avoid unnecessary charges.

Commercial Data Support

• Support the commercial team with data entry, analysis, and reporting.
• Respond to ad hoc requests for information, documentation, and reports to aid decision-making and project control.