Project Support Coordinator

Job Title: Project Coordinator

Location: Toronto, ON (Hybrid)

Type: 12-Month Contract (Potential Extension)

Rate: CAD$25/hr to CAD$28/hr

About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to support the successful delivery of a large-scale enterprise-wide brand initiative. Working closely with Project Managers, Program Managers, and cross-functional teams, you will help coordinate project activities, maintain timelines, track deliverables, and ensure projects remain on schedule.

Key Responsibilities

• Coordinate project activities across multiple workstreams and stakeholder groups.
• Maintain project timelines, schedules, and workback plans.
• Track project progress, risks, dependencies, and action items.
• Schedule and coordinate meetings, take meeting notes, and distribute recaps.
• Follow up with stakeholders to ensure timely completion of deliverables.
• Maintain project documentation, dashboards, status reports, and governance materials.
• Escalate issues and risks when necessary to keep projects on track.
• Support reporting activities and process improvement initiatives.
• Collaborate with internal teams to ensure effective communication and execution.

Required Qualifications

• Bachelor's degree or diploma in Business, Marketing, Communications, or a related field.
• 2-3 years of experience in project coordination, project management support, marketing operations, administrative support, or a similar role.
• Strong understanding of project management fundamentals, including timelines, deliverables, dependencies, and status reporting.
• Excellent organizational, prioritization, and multitasking skills.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.

Preferred Qualifications

• Experience with project management tools such as Wrike, Smartsheet, Asana, Jira, or similar platforms.
• CAPM certification or progress toward PMP certification.
• Experience supporting branding, marketing, transformation, or change management initiatives.

Work Arrangement

• Hybrid work model with one onsite day per week (Thursday).
• Standard working hours: 8:00 AM to 4:00 PM.
• Occasional flexibility may be required to support global stakeholder