Project Support Coordinator

Position Summary

The Project Support Coordinator provides operational, accounting, and administrative support for commercial kitchen projects. Coordinator serves as a central point of contact for suppliers, customers, service providers, and internal team members while coordinating purchasing, scheduling, accounts payable, collections, and general office administration.

Qualifications

· Positive forward-facing representative with professional and friendly demeanor

· Excellent interpersonal and written/verbal communication skills

· Strong organizational and multitasking abilities, including prioritizing tasks and meeting deadlines

· Accounting experience, preferably purchasing, AP, AR, project coordination

· Proficiency with Microsoft Office Suite and QuickBooks; aptitude to learn other industry-specific software platforms

· Experience in office administration

· Experience in construction and/or the foodservice equipment (or related) industry a plus

Essential Duties and Responsibilities

Accounting

· Create and submit purchase orders; monitor delivery and proactively address delays

· Coordinate with suppliers and project managers regarding order status

· Maintain accurate purchasing records

· Verify vendor invoices; process payments accurately and timely

· Ensure proper coding and documentation for corporate purchase card transactions

· Assist in AR collections process

· Provide support with data entry, filing, and reporting

Project Support/Scheduling

· Maintain project schedules and tracking

· Communicate with and assist project managers

· Track shipments and deliveries

· Assist with project documentation, record management and contract close-out

Customer/Vendor Relations

· Answer incoming calls and emails, providing exceptional customer service

· Serve as a point of contact for customers, vendors, and service providers

· Maintain positive working relationships with business partners and co-workers

Service/Logistics Coordination

· Coordinate equipment service requests and schedule service calls as needed

· Follow through on claim resolution with carriers and manufacturers

· Process freight claims for damaged, lost, or delayed shipments

Office Administration

· Support day-to-day office operations and special projects

· Assist in making travel arrangements

· Maintain organized records systems

· Identify opportunities for improved efficiency, procedure, etc.

Expected hours: 25.0 – 30.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance

Work Location: In person