Project Tender Coordinator

We are seeking an experienced and highly organised Project Tender Coordinator to join a large-scale infrastructure tender project based in Auckland CBD.

Working within a high-performing project team playing a pivotal role in keeping the tender office running smoothly during a critical submission period. This is a fast-paced, deadline-driven environment where initiative, attention to detail and strong stakeholder management skills will be essential.

This role is ideal for someone who thrives in project-based environments and enjoys supporting senior leaders while coordinating multiple moving pieces to ensure successful outcomes.

About the Role:
As the central coordination point for the tender office, you'll provide administrative and operational support to the Bid Director, Senior Leadership and wider project team. You'll be responsible for ensuring deliverables are collected, formatted, and submitted on time, while also managing the day-to-day operations of the project office.

Key Responsibilities:

• Provide high-level administrative and coordination support to the senior tender team and project leadership, ensuring deadlines and deliverables are met.
• Manage project meetings, workshops, calendars, catering, office logistics and day-to-day operations of the co-located project office.
• Compile, format, and polish tender submissions, reports, presentations and client-facing documents using Word, PowerPoint, and Excel.
• Coordinate information and deliverables from multiple stakeholders, proactively following up and keeping submissions on track.
• Capture meeting outcomes, actions, and workshop discussions, producing clear documentation and presentation materials.
• Process expenses, invoices, purchase orders and financial administration while maintaining spreadsheets and supporting project tracking activities.

About You:
We are looking for someone who is confident, proactive, and comfortable working with senior stakeholders in a busy, high-pressure environment. You'll be a natural problem-solver who can work with limited direction, take ownership of tasks, and confidently speak up when clarification is required.

What We're Looking For:

• Advanced proficiency in Microsoft Word, PowerPoint, and Excel, with the ability to produce polished, professional documents and presentations.
• Proven experience preparing board reports, executive papers, presentations and other high-quality business documentation.
• Exceptional organisational skills with the ability to juggle multiple priorities, manage competing deadlines and keep projects on track.
• Strong attention to detail, ensuring accuracy and professionalism across all written communications and submission materials.
• Confidence working with senior stakeholders, coordinating deliverables, following up on actions, and driving outcomes.
• A proactive, self-starting approach with the ability to work independently, communicate effectively and thrive in fast-paced project, tender, or bid environments.

This is a unique opportunity for an experienced coordinator who enjoys working in a fast-moving environment where organisation, initiative and attention to detail truly make a difference.

Apply now or contact us for a confidential chat on [09 399 2771](tel:09 399 2771) or email [email protected]

At Huntress, we recruit temps, contractors, fixed term and permanent roles across Aotearoa. We’re a recruitment agency that does things differently - we hunt, we match, and we deliver. We genuinely care about our candidates and clients and work relentlessly to see them flourish.

We are committed to inclusive recruitment and welcome applications from people of all backgrounds. If there’s anything we can do to make the process more accessible for you, please let us know.