Project Tender Executive

Our Products & Services

- SmartZip® outdoor zip track blinds and shading systems.

- Window screens, multifunctional screens, and insect screens.

- Pergolas and outdoor shading structures.

- Smart awnings, retractable awnings, and fixed awnings.

- Roofing, canopies, and related rain protection systems.

Key Responsibilities

1. Project Sourcing & Email Outreach

- Monitor project listings, GeBIZ, tender portals, and contractor enquiries for suitable opportunities.

- Identify new construction, renovation, upgrading, and replacement projects relevant to our products.

- Research opportunities involving hotels, restaurants, hospitals, schools, commercial buildings, and government facilities.

- Contact architects, consultants, main contractors, procurement teams, and facility managers by email to introduce our company and services.

- Send company profiles, product information, and supporting materials, and follow up on opportunities to quote.

2. Review of Project Requirements

- Read architectural drawings, schedules, specifications, and Bills of Quantities (BQ) to identify relevant works.

- Check required quantities, dimensions, materials, product specifications, and installation scope.

- Request clarification where project information is incomplete or unclear.

- Identify site access restrictions, working-hour requirements, and other conditions that may affect pricing or installation.

- Arrange site measurements and surveys with our technical or installation team.

3. Quotations & Tender Submissions

- Prepare quotations using company templates and approved pricing.

- Obtain supplier quotations and coordinate with internal teams on material, fabrication, delivery, and installation costs.

- Clearly state the proposed scope, specifications, exclusions, lead times, and payment terms.

- Compile tender documents, product brochures, technical information, and other requested supporting documents.

- Track submission deadlines and ensure quotations and tender documents are complete and submitted on time.

- Follow up on tender clarifications, revised quotations, and submission outcomes.

4. Contract Review & Project Coordination

- Review purchase orders, letters of award, and proposed contracts against our quotation and agreed scope.

- Check key commercial terms, including payment schedules, retention, warranties, completion dates, and delay penalties.

- Highlight discrepancies, unclear obligations, or potentially unfavourable terms to management before acceptance.

- Keep records of clarifications, agreed changes, and customer correspondence.

- Coordinate the handover of confirmed orders to our operations and installation teams.

Relevant Project Experience

We are particularly interested in candidates with experience in one or more of the following:

- Hotels & Hospitality: Hotel renovation, upgrading, maintenance, or supply-and-installation projects.

- Restaurants & F&B: Restaurant fit-outs, outdoor dining areas, awnings, canopies, or related improvement works.

- Hospitals & Healthcare: Tender or quotation support for hospitals, clinics, or healthcare facilities.

- Schools & Education: Projects involving schools, childcare centres, campuses, or other educational facilities.

- Commercial Properties: Offices, shopping malls, retail premises, and other commercial building projects.

- Government & Public Sector: GeBIZ opportunities, government quotations, tender submissions, or subcontract enquiries from main contractors working on public-sector projects.

Experience in every sector is not required.

Requirements

- Previous experience in project tendering, estimating, quotation preparation, or tender administration within construction or a related industry.

- Able to read and understand architectural drawings, specifications, and common construction contract terms.

- Good written English and confidence in preparing professional emails and following up with clients.

- Proficient in Microsoft Word, Excel, and PDF document handling.

- Responsible, organised, and attentive to detail, with clear communication and a willingness to learn.

- Able to coordinate routine follow-ups, technical queries, and pricing matters with the team.

- Experience with zip track blinds, window screens, insect screens, pergolas, awnings, roofing, or related architectural products would be an advantage.

- Familiarity with GeBIZ and other tender portals is preferred.