Projects Administrator

We are seeking two highly organised and proactive Projects Administrators to support the successful delivery of telecommunications and infrastructure projects across Malaysia and Australia.

About the role

Working closely with Project Managers, field staff, subcontractors and clients, you will play a key role in coordinating project administration, compliance, reporting and documentation activities. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities and supporting project teams to deliver quality outcomes.

Key responsibilities

• Provide administrative support to Project Managers across multiple active projects.
• Coordinate project documentation, job packs, reports, client submissions and supporting records.
• Arrange site access, permits and other project requirements.
• Maintain project databases, registers, trackers and client portals.
• Prepare invoices, purchase orders, progress claims and project-related documentation.
• Coordinate OSH documentation including HIRARCs, JSAs, SOPs and client compliance requirements.
• Support subcontractor onboarding and maintain licences, insurance and compliance records.
• Manage multiple email inboxes, calendars and action registers.
• Liaise professionally with clients, suppliers, subcontractors and internal stakeholders.
• Assist with reporting, data entry, document control and project handovers.
• Provide general administrative support to Operations, Fleet, Training and HR functions as required.

About you

• Previous experience in project administration, project support or a similar administration role.
• Experience within telecommunications, construction, utilities or infrastructure projects will be highly regarded.
• Excellent written and verbal English communication skills, with the ability to liaise confidently with Australian staff, clients and stakeholders.
• Strong organisational and time-management skills with the ability to manage competing priorities.
• Comfortable working across multiple systems, client portals and deadlines in a busy project environment.
• High attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Excel, Outlook and Word.
• Ability to work both independently and as part of a team.
• Professional, proactive and customer-focused approach.
• Experience with project management or client portal systems is advantageous.

About us

ROC Communications Malaysia is the Malaysian expansion of ROC Communications, an established Australian telecommunications and civil infrastructure company operating since 2007. Based in Selangor, this role supports ongoing fibre and network infrastructure projects delivered for Malaysian telecommunications and infrastructure clients, while working closely with experienced Malaysian and Australian leadership teams.

Benefits

• Join a growing Malaysian operation backed by an established Australian telecommunications company.
• Support work on major fibre and network infrastructure projects.
• Be part of a professional and supportive team committed to quality and safety.
• Gain exposure to international project delivery standards and processes.
• Opportunities for professional development and career growth as ROC continues to expand in Malaysia.
• Stable, long-term project pipeline with an organisation focused on continuous improvement.

Apply Now

If you are organised, detail-oriented and looking to build on your career in project administration within a growing telecommunications business, we'd love to hear from you.

Submit your application via SEEK, including your resume and a brief cover letter.