Projects & Documentation Administrator

An exciting opportunity has arisen for a self-motivated individual who would like to join a progressing company. This role is based within an established Projects & Document Control department; therefore, a strong team player attitude is essential.

Qualifications, Experience & Skills

• Minimum GCSE Grade 5 (equivalent grade C) or higher in Maths & English
• Essential knowledge of Microsoft packages (Outlook, Word, Excel) required

Key Competencies

• Verbal and written communication skills
• Professional personal presentation
• Ability to prioritise workload, deal with pressure and work to strict deadlines
• Must have a proactive approach
• Willingness to be flexible
• Initiative
• Reliability
• Attention to detail

Summary of Job:

• Responsible for administration within the Projects / Documentation Department
• Responsible for undertaking training regarding the control and issue of company documentation for ongoing contracts and compilation of various standard documents for internal/external documentation
• Producing Document Transmittals and logging ingoing/outgoing documents on the database

Staff relationship:

• Directly responsible to the Projects Manager
• Functionally responsible to the Project Manager for project matters and Lead Doc Controller for documentation control matters
• Liaises with clients, suppliers, and sub-contractors
• Liaises internally with all departments

Duties and responsibilities:

• Shall be fully committed to the achievement of the company policies and objectives with attention to quality, health, safety and environment
• Responsible for the efficient and timely provision of Projects/Document Control support
• Ensuring a timely flow of information between internal departments and clients
• Track and report vendor progress on behalf of the Projects Manager
• Data entry of Project details and tracking
• To carry out all administration tasks, as required in a busy Projects/Document Control Office
• To copy and issue company documents to client, sub-supplier and/or third-party inspector, as required and maintain issue status level of all documents
• Responsible for expediting internal department and sub-suppliers to ensure the required deliverable Goods / document submittal date is achieved
• Will undertake reasonable instructions and tasks from senior personnel, commensurate with the nature of the job and in the best interests of the company

Benefits

• Company bonus
• Company pension scheme
• Employee Assistance Programme (EAP)
• Life insurance (death in service)
• 23 days holiday (19 floating days, 4 fixed towards Christmas shutdown) +extra service days +Bank Holidays +Birthday Leave (after 2 full calendar years’ service)
• Training opportunities
• Free eye tests and, where eligible, a contribution towards prescription glasses for Display Screen Equipment (DSE) users, with prescription safety eyewear provided free of charge where required
• Social events organised and funded by the company
• Free on-site parking

Hours of work

Office hours enable flexi-time working, covering a 37-hour week. Flexible start and finish times are available with core hours which must be covered each day. Monday to Thursday covers an 8-hour shift and Friday covers a 5-hour shift. Further details will be given at interview stage.

Company Profile

Barton Firtop Engineering is a competitive designer, manufacturer, and supplier of Strainers, Filters, Separators, Coalescers, and Flame Arresters, predominantly serving the Oil & Gas Industry. We specialise in product design and project management, ensuring on time delivery of strainer and filtration equipment that meets complex specifications for materials, manufacturing, NDE, documentation, and Quality Control.

Our in-house expertise includes advanced 3D Modelling, Finite Element Analysis (FEA), and Computational Fluid Dynamics (CFD), enabling us to design and certify to ASME VIII, Division 1 and PD5500 pressure vessel codes. We offer both fabricated and highly competitive cast designs.

Barton Firtop operates a custom-built manufacturing plant in Worcestershire (UK), which includes a pipework/vessel fabrication division. Additionally, we wholly own a competitive manufacturing facility in Goa, India, which supplies fully machined and tested cast products sourced from high-quality ISO-approved foundries. Barton Firtop India has been a trusted supplier to worldwide projects via our UK head office for over 20 years.

Please note that Barton Firtop reserves the right to bring forward the closing date of any job vacancy if a suitable number of quality applications are received from which to make a shortlist. Therefore, we recommend applying as soon as possible rather than waiting until the published closing date.

Pay: £25,000.00-£26,000.00 per year

Benefits:

• Company pension
• Flexitime
• Free parking
• Life insurance
• On-site parking
• Work from home

Work Location: In person