Projects & Events Coordinator

Job Summary

We are on the lookout for a dynamic and organized Projects & Events Coordinator to join our team. In this role, you will be the driving force behind planning, executing, and managing a variety of events and projects that leave a lasting impression. Your enthusiasm for hospitality, strong organizational skills, and knack for communication will help ensure each event runs smoothly from start to finish. If you thrive in a lively environment and love bringing ideas to life, this position is perfect for you!

Responsibilities

• Coordinate all aspects of event planning, including venue selection, catering arrangements, and logistics management.
• Oversee event and tasting timelines, coordinating with kitchen operations to ensure food leaves the kitchen on time and arrives as scheduled
• Manage event budgets effectively, ensuring costs stay within scope while maximizing quality and guest satisfaction.
• Develop and execute marketing strategies to promote events, utilizing event marketing techniques to boost attendance and engagement.
• Negotiate contracts with vendors, venues, and suppliers to secure the best terms and services for each event.
• Oversee event setup, execution, and breakdown, ensuring all details align with client expectations and organizational standards.
• Use event management software and CRM systems to track progress, manage client communications, and report on event outcomes.
• Lead a team of staff or volunteers during events, providing guidance on guest services, hospitality standards, and safety protocols.

Qualifications

• Proven experience in event planning, project management, or hospitality industry roles.
• Strong negotiation skills with the ability to upsell services or upgrades where appropriate.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with event management software.
• Excellent communication skills—both written and verbal—to liaise effectively with clients, vendors, and team members.
• Ability to manage multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
• Experience in managing event budgets and contracts with a focus on cost control and value maximization.
• Knowledge of catering operations, banquet services, guest hospitality, and CRM systems is highly desirable.

Join us as a Projects & Events Coordinator where your creativity meets organization! Help craft memorable experiences while advancing your career in an energetic environment that values teamwork, innovation, and exceptional service.

Pay: $26.00 - $32.00 per hour

Work Location: In person