Projects and Workshops Administrator

Roses in the Ocean is a national not for profit organisation founded on and operating through the lens of lived experience of suicide; we exist to save lives and reduce emotional pain. We seek to lead the significant cultural shift needed to save lives through harnessing the perspectives of all we represent, along with our own lived experience of suicide. With our actions driven and guided by those with a lived experience of suicide, we strive to innovate and transform suicide prevention, drive and deliver system reform and support organisations and government to effectively and meaningfully integrate lived experience expertise into suicide prevention.

Everyone who works within Roses in the Ocean has a lived experience of suicide which is defined as ‘having experienced suicidal thoughts, survived a suicide attempt, cared for someone through suicidal crisis, or been bereaved by suicide.

About the role

Reporting to the Projects and Workshops Specialist, you’ll work closely with the Projects and Workshops Coordinator and broader team to support the smooth delivery of workshops, consultations and related project activities. This will include coordinating communication with participants, facilitators, contractors and stakeholders; scheduling sessions and related meetings; preparing and sharing resources; maintaining systems and records; and supporting key pre- and post-workshop tasks.

Summary of responsibilities

• Coordinating the end-to-end administration and logistics of workshops, consultations, webinars and community engagement activities.
• Supporting participants, facilitators, contractors and stakeholders with timely communication, resources and information.
• Managing participant payments, claims, surveys, evaluation activities and reporting requirements.
• Maintaining project management and workflow systems, including tracking activities, milestones and key data.
• Providing administrative support across a range of projects and bespoke client engagements.
• Supporting Learning Management System (LMS) administration, reporting and user support.
• Managing enquiries and shared inboxes, ensuring a positive and professional stakeholder experience.
• Supporting licensing activities, Communities of Practice, newsletters and stakeholder engagement initiatives.
• Working collaboratively across teams to identify opportunities for continuous improvement and enhanced ways of working

This role is permanent part-time, working 30 hours per week across a minimum of four (4) days.

What you’ll bring

We are looking for someone who is highly organised, approachable and comfortable keeping multiple moving parts on track. No two days look the same, and this is a team that leans in to support one another through the ebbs and flows of the work. You’ll thrive in an environment where priorities can change quickly, and where staying calm, flexible and solutions-focused helps everyone keep moving.

You’ll thrive in this role if you are

• Easy-going, approachable and genuinely enjoy supporting others.
• Highly organised, with strong attention to detail and the ability to manage competing priorities.
• Adaptable, flexible and comfortable responding to changing priorities and deadlines.
• Calm, proactive and solutions-focused, even when juggling multiple tasks.
• A strong communicator who builds positive relationships with a diverse range of people.
• Able to work independently while also being a collaborative and supportive team member.

Essential Skills & Experience

• Lived experience of suicide and a deep understanding of its impact on families, workplaces, friends and communities.
• Experience in workshop administration, training coordination, project support or a similar role.
• Strong administration, organisational and time management skills, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and professionalism when working with sensitive information.
• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.
• A current Working with Children Check (or willingness to obtain one).
• Willingness to complete a National Criminal History Check.

Desirable Skills

• Experience with Monday.com and SharePoint.

Taking time to decide what feels right for you – joining a lived experience of suicide workforce

Joining a lived experience organisation in suicide prevention is a deeply personal decision. We recognise that readiness looks different for everyone, and only you can decide whether this feels like the right time and opportunity for you.

To help you make an informed decision, we've provided information about lived experience involvement and working at Roses in the Ocean. Please take the time to review these resources and reflect on whether this opportunity feels meaningful, sustainable and right for you.

1.      Readiness to be involved document: https://rosesintheocean.com.au/wp-content/uploads/2024/07/20240614-Readiness-to-be-Involved\_web69.pd...

2.     Safe Language Guide: https://rosesintheocean.com.au/wp-content/uploads/2023/03/Talking-About-Suicide-A-Guide-to-Safe-Lang...

3.     Roses in the Ocean 000 position on engaging emergency services: https://rosesintheocean.com.au/our-000-position/

Why Roses in the Ocean?

People with a lived experience of suicide are at the centre of all we do. If you are looking for an organisation that genuinely lives and breathes its values, is always striving to do better and is as passionate about this work as you are, we would love to hear from you.

You will also enjoy some great benefits

• Salary packaging benefits of up to $18,550 per year to increase take home pay plus Novated Leasing options available
• Additional leave – Wellness Day Leave of up to three days per year.
• Access to counselling sessions to support well-being and self-care
• Access to a wide range of discounts, saving on everyday expenses via the 'EH Work’ app
• Portable long service leave if you work in Queensland or Victoria
• Training and professional development opportunities, including a yearly Professional Development budget
• A flexible and supportive culture with a deep belief in work-life synergy.

How to apply

Click apply now and make sure to attach your resume and cover letter including your responses to the key selection criteria below, outlining your suitability for the role.

Key Selection Criteria

1.      Can you/are you comfortable to share your lived experience of suicide and explain your understanding of the impact it has on families, workplaces, friends and communities?

2.     Strong administration, organisation and coordination skills, with the ability to manage competing priorities and multiple tasks simultaneously.

3.     Excellent communication and relationship-building skills, with the ability to work collaboratively and provide responsive support to diverse stakeholders.

We will commence shortlisting as applications are received, so don’t delay!

For more information about our organisation please visit the Roses in the Ocean website www.rosesintheocean.com.au.

Please advise us if you require any reasonable adjustments throughout the recruitment process.

Roses in the Ocean is an equal employment opportunity employer. We welcome applications from a diverse range of social, cultural, ability and gender backgrounds that reflect our community including First Peoples.

Commitment to Safeguarding

At Roses in the Ocean, we are committed to the safety and wellbeing of all people, including vulnerable individuals, children and young people. We strive to create an environment where everyone is respected, valued, and protected from harm. All team members are expected to uphold this commitment and promote a culture of safeguarding in their work. As part of our recruitment process, successful applicants will be required to undergo relevant background checks.