Projects Assistant

VTAS is an architectural, urban, landscape and interior design studio with over 25 years experience in project design and delivery. Based across Australia and Vietnam, VTAS brings a highly personalised and conscientious approach to complex projects. We design spaces that are not only functional and beautiful, but also empowering and meaningful for the people who use them.

We’re looking for a highly organised Project Assistant to join our growing architecture and modular housing team. This is a hands-on role supporting our architects and project managers across a range of residential, education, and modular building projects.

About the Role

You’ll assist with day-to-day project coordination, communication, and documentation. This is an excellent opportunity for someone with an interest in design innovation, construction, or planning who wants to develop their career in a professional design environment.

Key Responsibilities

• Communicate with clients, consultants, and suppliers by phone and email
• Prepare and format project documents (Word, Excel, PDF)
• Manage data entry and maintain project records
• Assist with quote preparation and issuing invoices
• Track incoming invoices and payments
• Support project reporting and scheduling
• Assist with graphic material for proposals and presentations (basic layout or design skills a plus)

Skills and Experience

• Strong organisational and communication skills

• Robust understanding of AU planning system is highly desirable

• Confident speaking with clients, consultants, and suppliers — this role involves a lot of conversation and relationship-building

• Sales or customer service experience is a strong advantage

• Proficiency with Microsoft Office (Word, Excel, Outlook)

• Familiarity with Adobe Creative Suite/ Affinity desirable but not essential

• Attention to detail and ability to work independently

• Previous experience in an architectural, construction, or planning environment (even at entry level) will be highly regarded

Why Join Us

• Collaborative and supportive team environment
• Exposure to real architectural and modular building projects
• Flexible working arrangements
• Room to grow within a dynamic design practice

If you’re proactive, reliable, and eager to learn about the architectural and building industry, we’d love to hear from you.