Projects Junior Administrator

About Artic Building Services

Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We offer a comprehensive suite of technical and engineering solutions, ensuring the smooth operation of your Mechanical, Electrical, and Hard FM Plant.

Job Description:

Job Role: Projects Junior Administrator

Location: Dartford

Hours: Monday to Friday, 8am to 5pm

Start Date: ASAP

Duration: Permanent

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Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public.

To provide support to all core works administration across the Department ensuring basic job and commercial data is updated.

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Skills Required:

• Organised
• Confident
• Pro-active
• Due diligent / Accurate
• Efficient in Microsoft Word, Excel and Outlook

Job Duties:

• Tracking of incoming enquiries and ensuring, by supporting the team, they are issued on time, possess supporting vetting doc's, escalating any queries to Nicola and Sean.
• Support the Managers in the day to day administration of the project as deemed required. This will focus on but not be exhaustive to: PO's /Chasing parts /Supporting deliveries/RAM's/Quotes/Amtech updates/Permits + General job related Comm's
• Coordinate all Work in Progress (WIP) ensuring all financial information is managed and up-to-date and tracked with budget/tender allowances, commitments and deviations highlighted and managed.
• Ensure that necessary interface information between clients, sub-contractors and other departments is provided in a timely manner as per the manager’s requirements.
• Validate and update Amtech software including estimates in progress, revisions and dates.
• Chasing and Logging of timesheets and expenses for the projects department.
• Provide accurate reporting of cost and value on the project(s) in line with the Company’s reporting process.
• Support with all basic Health and Safety administration

Health and Safety:

As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect.

The above list of job duties is not exclusive or exhaustive, and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability

What we offer

• Holiday Allowance 25 days plus bank holidays.
• Sickness Scheme
• Family Friendly Pay
• Life Assurance
• 360 Wellbeing App - 24/7 access to GP appointments
• Death in Service Insurance
• Scottish widow pension
• Fertility Treatment Support Leave
• Paid Maternity Leave
• Paid Paternity Leave
• Gym & fitness discounts and other lifestyle discounts
• Employee refer-a-friend scheme
• Employee Recognition Scheme