Proofreader

Job Summary

The Proofreader is responsible for ensuring the accuracy, consistency, and overall quality of artwork, text, and digital proofs prior to production. The role reviews job specifications, proofreads printed and digital materials, identifies errors or inconsistencies, and coordinates with internal departments and clients to ensure that all approved files comply with established company and client requirements before release to production.

Key Responsibilities

• Review and validate job orders to ensure that specifications, instructions, references, and supporting documents are complete, accurate, and consistent.
• Monitor the status of assigned jobs and coordinate with relevant internal departments and clients to ensure timely completion and turnover.
• Proofread and review digital artwork, PDF files, laser proofs, signature proofs, and other production materials for spelling, grammar, punctuation, formatting, layout, content, and overall accuracy.
• Identify, document, and communicate errors, discrepancies, inconsistencies, and potential quality issues before files are released for production.
• Verify that all client-approved proofs have been properly signed or electronically approved prior to production.
• Ensure that the latest approved proof is used as the final reference for artwork, layout, and production.
• Coordinate with internal teams and clients regarding corrections, revisions, clarifications, and approval requirements.
• Organize, maintain, and properly archive job-related files and documentation in designated folders and systems.
• Release thoroughly reviewed and approved files to the appropriate production team following established procedures.
• Prepare and submit monthly reports on proofing activities, job status, corrections, and file turnover, as required.
• Perform other related duties and responsibilities as may be assigned by the immediate supervisor.

Qualifications

Education

• Bachelor’s degree in Mass Communication, AB English, Journalism, or any related four-year course.

Experience

• At least one (2) years of relevant experience in proofreading, publishing, printing, prepress, or a related industry is preferred.
• Fresh graduates with strong proofreading, editing, and attention-to-detail skills may also be considered.

Knowledge & Skills

• Excellent written and verbal communication skills in English and Filipino.
• Strong proofreading, grammar, spelling, punctuation, and editing skills.
• Exceptional attention to detail and a high level of accuracy.
• Good understanding of document formatting, layout, and content consistency.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to identify discrepancies and follow through on necessary corrections.
• Proficient in Microsoft Office and other relevant computer applications.
• Familiarity with printing, publishing, prepress, or artwork production processes is an advantage.

Competencies

Functional Competencies

• Reporting and Organization
• Quality Focus
• Collaboration
• Accountability for Results
• Dependability and Attendance

Core Competencies

• Passion for Excellence
• Commitment to Goals
• Customer Focus

Working Conditions

• Primarily office-based work involving prolonged use of a computer and review of digital and printed materials.
• Requires frequent coordination with internal departments, production teams, and clients.
• May require working under tight deadlines to meet production schedules.
• No routine exposure to industrial chemicals or hazardous production materials.

Key Success Indicators

To make the JD more useful for hiring and performance evaluation, I recommend adding these:

• Accuracy and quality of proofread materials
• Number and frequency of errors detected before production
• Timeliness of proof review and file turnover
• Compliance with client-approved specifications
• Proper documentation and file organization
• Timely coordination and resolution of corrections
• Adherence to proofing and production procedures