Property Administration Officer

Join a Boutique Property Developer

Vortex Property Group (ATF Grujoski Investment Trust) is a privately owned property developer based in South Sydney, specialising in residential and commercial developments.

We are seeking an organised, motivated and proactive Property & Office Administrator to join our growing team.

This is a unique opportunity to join a property developer in a diverse role offering significantly more variety than traditional property management. Working across property management, development support, construction administration and marketing, no two days are the same.

Working closely with an experienced team, you will take ownership of your own responsibilities while being supported to develop your skills across multiple areas of the property industry.

The role is expected to commence on a part-time basis (25 hours per week) for the remainder of 2026, with the intention of transitioning to a full-time position during 2027 as the business continues to grow.

Key Responsibilities

Property Management

• Manage residential and commercial leasing enquiries
• Conduct private inspections and open homes as required
• Review rental applications
• Prepare lease agreements, renewals and lease documentation
• Coordinate repairs and maintenance
• Coordinate contractor, tenant and inspection access
• Manage tenancy administration
• Monitor rental arrears and issue statutory notices where required
• Liaise with tenants, landlords, contractors and strata managers
• Assist with NCAT preparation where required

Office & Business Administration

• Provide general administrative support across the business
• Answer phones and manage incoming enquiries
• Coordinate inspections and appointments
• Prepare correspondence and documentation
• Maintain electronic filing systems and records
• Assist with invoicing and general office administration
• Assist with business administration projects as required

Marketing & Development Support

• Coordinate photography and marketing material
• Update company websites
• Assist with social media and marketing campaigns

About You

We're looking for someone who is organised, adaptable and enjoys variety. You will be equally comfortable dealing with tenants, contractors, consultants and purchasers while maintaining a high level of professionalism.

As a small and growing business, no two days are the same. We're looking for someone who is happy to roll up their sleeves, embrace new challenges and contribute wherever needed. While you'll have core responsibilities, you'll also have the opportunity to assist across different areas of the business as priorities change.

This role is ideal for someone who wants more than just a job title. We are looking for a team player who is eager to learn, grow with the business and take on new responsibilities as the role evolves.

Essential

• Excellent communication and customer service skills
• Strong organisational and time management skills
• High attention to detail
• Intermediate Microsoft Office skills, particularly Excel & outlook
• Ability to manage multiple priorities in a fast-paced environment
• Current driver's licence and reliable vehicle
• Positive, proactive attitude
• Willingness to learn and take on additional responsibilities
• General knowledge of Microsoft SharePoint

Preferred

• Previous experience in property management or real estate administration
• Experience using Property Tree or similar property management software

Why Join Vortex?

Unlike a traditional real estate agency, Vortex offers exposure to all aspects of the property industry. You'll work across property management, residential developments, commercial leasing, construction and marketing.

How to apply

How to Apply

If you're an organised, proactive and adaptable person who enjoys variety and wants to grow with a boutique property developer, we'd love to hear from you.

Click APPLY NOW

We look forward to receiving your application.

Vortex Property Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.