Property Administrator FTC

Job Title: Property Administrator

Location: London - Hybrid

Job Type: 8-Month FTC - £40,000

We are looking for a detail-focused Property Administrator to join a busy property management team on an 8-month fixed term contract, working alongside a team of management surveyors across a portfolio of commercial properties.

This is a varied, hands-on role covering reporting, property records, arrears, business rates, insurance, service charges, utilities and landlord costs, as well as wider support on landlord and tenant matters.

The role would suit someone with commercial property management experience who is comfortable working with leases and numbers, enjoys keeping systems and records accurate, and takes the initiative to suggest improvements.

Key Responsibilities

• Coordinate and prepare management reports, tenancy schedules and other reporting as required.
• Ensure property management systems and property records are accurate and kept up to date.
• Oversee utility and business rates queries and other non-recoverable costs.
• Prepare arrears and transaction lists, and process arrears write-offs as required.
• Assist with service charge apportionment schedules and insurance renewal schedules.
• Support the preparation of service charge budgets and reconciliations.
• Oversee the preparation and progress schedules of EPCs.
• Support the finance and credit control teams with billings and payments.
• Coordinate and track business rates mitigation.
• Raise and manage purchase orders.
• Coordinate the measurement and recording of floor areas.
• Manage turnover collation, calculation and billing.
• Ensure compliance with company policies and best practice.
• Provide general support to the team, including holiday cover and ad-hoc tasks.

Key Requirements

• Proven experience in commercial property management, including use of a property management database.
• Ability to interpret leases.
• Understanding of business rates and utilities, with experience of dealing with suppliers.
• Strong written and verbal communication skills with a keen eye for detail.
• Numerate, with good business acumen.
• Proactive, with the confidence to make suggestions for improvement.
• Good IT skills, including Word, Excel and PowerPoint.