Property Adminstrative Assistant

Comsource, an Associa company, is seeking a professional, organized, and customer-focused Property Administrative Assistant to provide onsite administrative and operational support to the General Manager and condominium community. This role supports daily office operations and serves as a key point of contact for condominium owners, residents, board members, and vendors while ensuring efficient and responsive community support.

Key Responsibilities

• Provide administrative support to the General Manager and management team.
• Serve as a primary point of contact for condominium owners, residents, board members, and vendors, delivering exceptional customer service.
• Answer and direct incoming phone calls, emails, and office visitors professionally and courteously.
• Prepare correspondence, meeting notices, agendas, minutes, and reports for condominium board meetings.
• Maintain accurate owner, resident, vendor, and property records through data entry and document management.
• Coordinate maintenance requests, vendor scheduling, and follow-up to support timely completion.
• Assist with preparing and distributing condominium notices, newsletters, and community communications.
• Manage office operations, supplies, filing systems, and document organization.
• Support accounts payable and receivable functions, including invoice processing and homeowner inquiries.
• Assist with violation tracking, architectural requests, work orders, and compliance documentation.
• Schedule appointments, inspections, meetings, and vendor services while maintaining calendars and coordinating priorities.
• Track administrative requests and maintain organized records to support community operations.
• Ensure confidentiality of sensitive homeowner and association information.
• Perform additional administrative and office support duties as assigned.

Pay range: $20.00 - $25.00 hourly

Requirements:

• Minimum of two years of condominium property management experience required.
• Bilingual in English and Spanish required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with data entry, record management, scheduling, calendar management, and vendor coordination.
• Strong organizational, communication, and customer service skills.
• Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
• Strong attention to detail and the ability to work independently and collaboratively