Property and Facilities Officer

Key Responsibilities:

• Oversee daily facility operations, ensuring a safe, functional, and welcoming environment for staff, clients, and visitors.
• Develop and manage preventive maintenance schedules for building systems, plumbing, and electrical systems.
• Coordinate and supervise air conditioning repairs and ensure facilities systems operate efficiently at all times.
• Conduct regular inspections of facilities to identify and address maintenance needs/basic repairs (lights, doorknobs).
• Serve as the primary liaison with contractors and vendors for maintenance, repair, and construction projects.
• Ensure contractors adhere to safety standards, timelines, and agreed-upon quality metrics.
• Evaluate vendor performance and negotiate contracts to achieve cost-effective solutions.
• Collaborate with architects, designers, and contractors to plan and execute the construction or renovation of clinics or offices.
• Monitor project timelines, budgets, and quality, ensuring all construction complies with organizational standards and local regulations.
• Coordinate and oversee the installation of utilities, furniture, and equipment in new or renovated spaces.
• Facilitate handover processes, including the review of completed projects and addressing any defects or issues.
• Ensure facilities meet all health, safety, and regulatory requirements, particularly in healthcare environments. Become the company’s safety officer and pollution control officer.
• Conduct risk assessments and implement corrective measures to address identified hazards.
• Support emergency preparedness efforts, including equipment testing, evacuation drills, and response planning.
• Assist in preparing and monitoring the facilities and construction budgets.
• Maintain accurate records of maintenance activities, repair logs, and construction expenses.
• Optimize the use of resources while ensuring high-quality outcomes.
• Prepare detailed reports on facility performance, project progress, and operational efficiency for management review.
• Communicate effectively with internal stakeholders to address facility-related needs and align on project objectives.