Property Assistant

PROPERTY ASSISTANT – JOB DESCRIPTION

Job Title: Property Assistant
Department: Property Management
Reports To: General Manager

This position is accountable for supporting the management department for the overall Management of the Center. The position ensures corporate operations objectives are met or exceeded for NOI growth, occupancy and sales with quality results that consistently improve the profitability of the Shopping Center and subsequently the investors.

QUALIFICATIONS:

• A.A., B.A. or B.S. degree or equivalent experience.
• 3 years prior property management experience, Commercial/Retail desired.
• MRI Property Management software experience preferred.
• Excellent communication skills – verbal and written.
• Light bookkeeping background.
• Proficiency in Microsoft Office, including Word and Excel.
• Ability to communicate effectively with tenants, vendors, employees and managers regarding center operations to ensure the smooth operation of the center.
• Ability to analyze budget numbers for conformance to budgetary guidelines.
• Canva, Adobe, desktop publishing.

ESSENTIAL FUNCTIONS:

• Walking and standing indoors/outdoors as needed.
• Ability to multi-task in a fast-paced environment.
• Ability to prioritize work and meet deadlines.
• Ability to work a varied and rotating schedule.
• Ability to cope with shifting priorities, difficult situations, and deadlines.
• Detail oriented, with the ability to handle multiple projects simultaneously.

JOB RESPONSIBILITIES:

• Develops understanding of tenant lease clauses and lease obligations.
• Answers onsite Management office telephone calls, and forwards calls to appropriate personnel or department; coordinates mailings, overnight packages and monthly tenant/vendor mailings as well as managing office supply orders, postage and Xerox copier services and maintenance.
• Ensures general compliance with center management operations procedures and applicable government regulations.
• Develops understanding of tenants’ responsibility regarding established lease obligations including operating requirements, hours of operation and use clauses; assists in communication and enforcement.
• Ability to provide interface and cohesiveness with the other departments that impact center management.
• Support with budgeting, reforecasting, and improving net income beyond approved budget.
• Ensure effective cost control and profitability for center within budget.
• Maintains communications with all tenants to improve performance. Promotes effective business relationships to convey corporate operational policies.
• Promotes the property within the tenant base, assists in gathering contact information, updating data, inclusive of Emergency Preparedness Plan, and manages RedFlag emergency database.
• Prepares special presentations for General Manager as well as assists in the preparation of corporate presentations for ownership meetings and/or tenant meetings.
• Executes approved projects in a timely manner – ensures scope accuracy and compliance.
• Assists Leasing with pop-ups and temporary tenants.
• Assists with property showings and opening of spaces.
• Maintains positive relationships with local community groups, Chamber of Commerce and local vendors.
• Effectiveness in using oral and written communication and keeping merchants, regional and corporate management informed.
• Other duties as assigned.

Pay: $51,900.00 - $62,700.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person