Property Executive / Administrator

Property Administrator

Location: Kuala Lumpur, Malaysia
Working Hours: European business hours (afternoon/evening schedule in Malaysia)

About the Role

We are seeking a highly organized and detail-oriented Property Administrator to provide administrative and operational support to a property management team. This role is responsible for maintaining accurate property records, coordinating stakeholder communications, supporting financial and legal administration, and ensuring the smooth day-to-day management of property-related activities.

Key Responsibilities

• Maintain and update property records, databases, and documentation.
• Provide administrative support to ensure efficient property operations.
• Support property-related financial processes, including payments, invoicing, and record maintenance.
• Coordinate with internal and external stakeholders on property matters and transactions.
• Assist with the preparation and management of legal, contractual, and compliance-related documentation.
• Monitor and track property information, reports, and operational activities.
• Support tenant, vendor, and consultant communications as required.
• Contribute to process improvements and administrative best practices.

Requirements

• Experience in administration, property, real estate, facilities management, or a related field preferred.
• Familiarity with property management systems, preferably Mentor and MRI.
• Strong organizational skills with excellent attention to detail.
• Good numerical and analytical skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and meet deadlines.
• Professional, proactive, and able to work independently.

Additional Information

This role requires working European business hours, which will involve afternoon and evening working hours in Malaysia.