Property Executive

Job Responsibilities:

A. Property & Tenancy Management

• Manage leasing, tenancy agreements, and rental collections.
• Handle tenant inquiries, follow-up on renewals, and arrears.
• Coordinate move-ins, move-outs, and property inspections.
• Assist in marketing and promotion of properties.

B. Maintenance & Facilities Coordination

• Liaise with contractors and service providers for building maintenance and repairs.
• Monitor quality, cost, and timeliness of maintenance works.
• Ensure compliance with building by-laws, safety regulations, and operational standards.

C. Administration & Documentation

• Prepare and maintain property records, reports, correspondence, and contracts.
• Organize meetings, appointments, and staff schedules.
• Support administrative tasks including office operations, filing, and documentation control.

D. Stakeholder Communication

• Act as a point of contact for tenants, contractors, and internal teams.
• Escalate and resolve property-related issues promptly.
• Support HR or management with coordination tasks when required.

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Requirements:

• Diploma or Degree in Property Management, Real Estate, Business Administration, or related field.
• Minimum 1–3 years of experience in property management, administration, or related roles.
• Strong communication and interpersonal skills; Mandarin proficiency is an advantage.
• Organized, detail-oriented, able to multitask and work under pressure.
• Self-motivated and able to work independently with minimal supervision.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Victorian Real Estate Agent Representative Certificate preferred (optional if managing Australian properties remotely).

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Perks & Benefits:

• Performance bonus and career growth opportunities.
• Remote work options (may require occasional office visits).
• Training and professional development.
• Supportive work environment with access to modern tools and technology.