PROPERTY MANAGEMENT ADMIN EXECUTIVE

Job Responsibilities

• Experience in strata property administration, pre-management set-up or developer management operations will be an added advantage.
• Coordinate the set-up of property management and maintenance teams for assigned projects.
• Source quotations, prepare comparison sheets and supporting documents for management review, and follow up on work progress until completion. Maintain accurate records and verify relevant documentation.
• Assist in preparing maintenance budgets, monitor maintenance fee and sinking fund collections, and follow up on outstanding payments.
• Assist pre-management set-up and coordinate property management operations during the developer management period until handover to the JMB/MC.
• Prepare, check and coordinate documents for APDL and strata title applications, and follow up with consultants and relevant authorities until approval.
• Access and utilise HIMS, e-Tanah and other relevant property-related systems for applications, submissions and approval tracking.
• Perform other ad hoc administrative duties as assigned by Management.

Requirements

• Diploma or Degree in Property Management, Real Estate Management, Business Administration or a related discipline.

• Minimum 2 years of relevant experience in property management, property development administration or a similar role.

• Proficient in Microsoft Office, particularly Excel and Word.

• Good communication and coordination skills, with the ability to liaise professionally with owners, consultants, contractors and authorities.

• Organised, detail-oriented and proactive, with good follow-up skills and the ability to manage multiple deadlines.

• Willing to travel to project sites when required.