Property Management Administrator

The Role

Gomez Development is seeking a highly organized and detail-oriented Property Management Administrator to support the leasing and day-to-day administration of our residential property portfolio.

This role serves as a primary point of contact for prospective and existing tenants and helps manage the leasing process from initial inquiry and application through approval, lease execution, onboarding, renewals, and move-out.

We are looking for someone with prior property management or real estate experience who is organized, responsive, and comfortable managing multiple deadlines and ongoing responsibilities. Timely communication and strong follow-through are essential.

What You Will Do

• Manage the leasing process for available units, including inquiries, rental listings, applications, applicant documentation, and follow-up.
• Serve as a primary point of contact for prospective tenants, applicants, and existing residents, ensuring communications are handled promptly and professionally.
• Onboard approved tenants, including preparing lease documents, obtaining signatures, coordinating required forms and COIs, setting up tenant records, and providing move-in information.
• Manage lease administration and renewals, including tracking expirations, tenant responses, signatures, and outstanding documentation.
• Coordinate tenant move-ins, move-outs, showings, maintenance access, inspections, and other property-related scheduling.
• Prepare professional tenant correspondence, building notices, and formal email communications.
• Maintain accurate tenant, lease, unit, vacancy, and property records within DoorLoop and internal tracking systems.
• Maintain organized digital files and records using Excel, Google Sheets, Google Workspace, Dropbox, and Google Drive.
• Track vacancies, applications, upcoming unit availability, and leasing activity.
• Assist with rent reminders, tenant balances, utility charges, and routine property administration.
• Work closely with management and the Maintenance Field Manager to follow up on outstanding items and ensure tasks are completed in a timely manner.
• Support general property management and administrative projects as needed.

What We Are Looking For

• 1–3 years of experience in property management, real estate, leasing, or a related administrative role.
• Highly organized with strong recordkeeping and file management skills.
• Excellent written communication skills, including professional email correspondence.
• Strong verbal communication and customer service skills.
• Responsive and able to manage multiple tenants, applicants, properties, and deadlines at once.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Excel and Google Sheets.
• Strong working knowledge of Google Workspace and Dropbox.
• Experience with DoorLoop or similar property management software.
• Experience with DocuSign, Dotloop, Dropbox Sign, or similar electronic signature platforms.
• Ability to work independently and proactively follow up on outstanding items.

Preferred

Experience with Rhino (now Greenlight), Doorloop, Zillow, Apartments.com, MLS, or similar leasing platforms is a plus.

Pay: $52,000.00 - $72,800.00 per year

Benefits:

• Paid time off

Work Location: In person