Property Management Assistant

Qualifications

• At least Bachelor’s/ College Degree in Business or equivalent.
• With at least 2 years of relevant experience, preferably in the real estate industry.
• Good coordination and time-management skills and can handle pressure.
• Adaptable, dependable, and able to multitask.
• Proficient in the use of Microsoft Office applications.
• Applicants must be willing to work in Metro Manila
• Can start immediately

Job Description

1.      Usage of SPACEPACK (Property Management Program) for recording and other purposes.

2.      Preparation of Lease Contract, Lease Contract Extension and Notice of Lease Renewal for both Residential, Commercial and Parking units.

3.      Monitor and collection of rental and utilities (water, association dues, electrical) payment through checks, fund transfer and verify proof of payment.

4.      Make notices for late payments, memos and letters.

5.      Coordinate and handle tenants’ various concerns and problems.

6.      Coordinate with single units’ building management, the barangay or with the company attorney if needed.

7.      Conduct unit viewings for vacant single units if needed.

8.      OR (official receipt) and PR (provisional receipt) Issuance

9.      Preparation of Petty Cash Fund Summary Expense.

10.  Preparation of Request for Payment (Utilities, Security Deposit Refund, PCF Replenishment & others) for transmittal for accounting’s processing of payment

11.  Preparation of Water Billing Statement and input in Spacepack

12.  Encoding of Meralco deposit refund.

13.  Preparation of Check Transmittal  to be sent to office with the checks.

14.  Preparation of Collection Report Summary (Weekly and Monthly)

15.  Processing deposit refund

16.  Coordination of needed repairs with the company’s maintenance staff.

17.  Proper manual and digital filing.

18.  Posting to Facebook groups and social media such as Facebook and replying to queries on Facebook messages/messenger.

19.  Processing of some permits excluding business permits.

20.  Assisting in building inspection and coordinating with main office to make sure all permits and requirements are complete.