Property Management Executive

Key Responsibilities

• Assist in the daily operation and maintenance of office buildings, hostels, company accommodation, car parks and common facilities.
• Coordinate preventive and corrective maintenance for electrical, plumbing, air-conditioning, lifts and other building services.
• Conduct routine inspections to identify defects, unsafe conditions and maintenance requirements.
• Coordinate maintenance job requests and ensure defects are resolved within the agreed response time.
• Plan and coordinate daily maintenance works for Technicians with minimal disruption to office operations.
• Monitor maintenance spare parts and conduct periodic stock checks.
• Monitor term contracts, maintenance costs and service performance.
• Coordinate procurement activities, including obtaining quotations, evaluating specifications and following up on deliveries.
• Source, coordinate and monitor contractors for maintenance, renovation, servicing and installation works.
• Monitor contractor performance, work quality, site safety and completion schedules.
• Verify completed works, service reports and supporting invoices before payment processing.
• Coordinate and monitor security services, inspections and spot checks to safeguard company assets and employees.
• Assist in investigating security-related incidents and recommend preventive and corrective actions.
• Manage staff accommodation and workers' hostels, including occupancy, house rules, maintenance, cleanliness, security and move-in/move-out arrangements.
• Conduct quarterly hostel inspections and follow up on defects and non-compliance.
• Administer staff accommodation licence applications and maintain proper hostel records and documentation.
• Manage company leases and tenancy agreements, including renewals, rental payments and expiry monitoring.
• Liaise with landlords, legal representatives, suppliers, consultants and contractors on tenancy and property-related matters.
• Coordinate office upgrading, renovation and new office setup projects, including scope, schedule, cost, quotations, tender evaluation and handover.
• Prepare work specifications, cost estimates, Purchase Orders, AFE submissions and supporting documents for property and office projects.
• Coordinate with the Kajang Municipal Council (MPKj) on public amenities and infrastructure-related issues until resolution.
• Perform other functions and duties assigned by the Assistant Manager – Property Management or Senior Manager – Administration.

Knowledge, Skills & Requirements

• Working knowledge of Property Management, Facilities Management, Building Services, Maintenance Practices, Contractor Management and Workplace Safety.
• Experience in a manufacturing, factory, warehouse or industrial environment is an added advantage.
• Good working knowledge of Microsoft Word, Excel and PowerPoint.
• Strong networking, interpersonal and relationship management skills.
• Proactive, organised and able to manage multiple tasks and priorities.
• Ability to work independently and as part of a team.
• Experience in contractor management is an added advantage.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Strong planning and organising skills with good time management.
• Ability to work under pressure and meet multiple deadlines.
• Valid driving licence and willingness to travel between company locations in Kajang, Selangor and Senawang/Seremban, Negeri Sembilan when required.

Education

• Bachelor's Degree in Property Management, Facilities Management, Building Services, or a related field.
• Minimum 1 year of relevant working experience in Property, Building or Facilities Management.